[Unisfa] UniSFA Committee Meeting Minutes 23/05/16

[Corin Rowell]

Hi everyone~

Unfortunately, I was unable to attend yesterday’s meeting but Jono was lovely enough to take the minutes for me. Thank you, Jono, you are wonderful and I love you!

Things for your eyes:

- This Wednesday at 5pm is the Fresher Re-Welcome! There will be food and fun and screenings of things. Please feel free to bring your own food as well (but no nuts).

- We are taking more applications for the position of CCC! If you want to be considered for the position, please send a message to eitehr myself or Toby saying: your general availability; experience with KOHA; whether you have a car; if you are a jock or a nerd; your involvement with the club; why you want to be on CCC; and a cool dog pic.

Screenings for this week:

Tuesday - Game of Thrones with ????, at 6pm
Wednesday - Fresher Re-welcome with you, at 5pm
Thursday - Thunderbirds with Roland, at 5:45pm
Friday - Cheesy Movies with Tim, at 6pm

And now onto the minutes:

UniSFA Committee Meeting 23/05/16


Attending: Toby Joske, Leah Chappell, Tim Haig, Chris Larson, Jono Astbury, Patrick Mitchell

Absences: Corin Rowell, Reggie Chow, Jake Alexander



Agenda

Committee Reports
TOP SECRET NOT-CAKE RELATED BUSINESS
Previous Action Items
Let's Talk About How Rad Panto Was For A Minute
Money System
CCC
Shirts?
Events
General Business


Begin: 4:05



1.	Committee Reports

President

What did she do? Went to events to talk to Casey about LARP. Jono can do First Aid training for the student price yay! Toby has done her first aid training already. She made a bunch of Facebook events again and posted about some things. Really enjoyed ice skating videos/photos. Went to Panto and it was sick. It’s only really been 5 days since last meeting.

Vice President

Uhhhhhhhhhhh... Also went to speak to Casey(she continues to be lovely) EMP for LARP has been approved so we can get going with that. Saw Panto, A+ can’t believe you killed the dog. Went to ice skating and it was good. Leah says to Tim that they need to do money things today. Toby’s cupcakes are good (Toby apparently didn’t make them but still good).

Secretary

I couldn’t attend because I had received some very bad news and needed time to myself. But I didn’t do anything anyway because Panto sucked up my life.

Treasurer

We do have money but it’s going down slightly. It’s fine, just need to collect money bags. Starting to organise fridge run for this week. Have a new tablet so people can finally talk to Tim.

Librarian

We love Reggie.

Fresher Rep

Chris: I haven’t done anything.
Leah: You set up the facebook event.
Chris: That was Reggie, really.
Leah: Aight.

OCM Report - Jake

Love you, Jake.

OCM Report - Jono

Ran ice skating and took loads of photo/videos then posted them. Still need to get some money from people. Panto was good, I made many many people cry, good shit.

OCM Report - Patrick

Pat shakes his head. Panto is love, Panto is life (but also death now). Pat is sad.



2.	TOP SECRET NOT-CAKE RELATED BUSINESS

Tick.


3.	Previous Action Items

Jono to archive quiz night stuff – Can do that today.
People to do good on Panto – Slayed .
Register for Club Carnival – Jono to do at some point in 1000 days.
Make sure we all have official modules for leadership training – Most still need to do this.


4.	Let’s Talk About How Rad Panto Was For A Minute

Everyone gushes about Panto.
People not ready for feels train.
Toby thinks everyone in the room who was in it was the best.


5.	Money System

Tim sighs.
Tim’s gonna explain his proposed new system, we’re gonna talk civilly about pros and cons. Then we have a civil war with explosive weapons banned but everything else is ok. Then we vote, yes and no’s only.
Ok the two options are as follows:
Just a money box. Not locked down. Stays with person holding the room. That person needs to have it on them at all time. Stays locked majority of the time. Gets checked by treasurer every few days. When the room is closed, lock box and put it on fridge, then close room.
Money box and ballot box for notes. Money box works as above. Ballot box could go near comics in view of the web cam. Might allow some notes allowed in money box and transfer them to the ballot box.
Costs: $40-$50 for Money Box AND Ballot Box
Discussion:
Maybe a box with a coin slot so we only open it when we get change?
Money box is free moving. Is this secure enough?
Are we competent to not spill it all the time?
Perhaps keep the key to the money box in the lockbox with the room key so you get it out when you open the room?
Some back and forth on the topic of security vs ease of use.
On another note, we should advertise our Fridgebook system more.
The money has to go through the CCC member.
Tim needs to carefully monitor if money is being lost.
Voting time!
Unanimously agree on the ballot box system if we’re going to change the system.
Real voting here we go: The motion to change our money system from bags to boxes.
Yes: 5
No: 1
Money and Ballot boxes will get bought!


6.	CCC

Should we have another meeting on Thursday to vote on new CCC? Yes. Okay.


7.	Shirts?

Jake is RIP so nah.
Let us RIP, Jake.


8.	Events

We should have more UniSFA Goes events during the holidays when other camps are not on.
If you are reading this and have ideas for UniSFA Goes events then please let us know.
Events to run before the LARP to create hype and make it a bigger thing.
Leah to contact the VR guy about his VR game demonstration.
Toby and Tom to screen Until Dawn.
Pajama party on 7th of June.
Maybe plan more screening over the study break?
Jono to screen JJBA.
Toby to screen Metalocalypse.


9.	General Business

Training stuff - Toby did first aid last Saturday. Others should do first aid training on this Saturday.
Camp Stuff - Can someone go over the camp details with Leah over the next week? Toby will but maybe sometime later. Hey you! Come closer. *Whispers* MAYBE CAMP WILL BE HELD IMMEDIATELY AFTER EXAMS!!!


Finish: 3.03pm



Action Items



Everyone - Please check that you got all your modules from Leadership Training; Look into First Aid Training

Toby - Screen Until Dawn; Screen Metalocalypse.

Leah - Contact VR guy about game demonstration.

Corin - Hi Corin.

Tim - Buy money box and ballots.

Reggie - Hello Reggie.

Chris - Make sure the Fresher Re-Welcome is good.

Jake - RIP; Shirt things.

Jono - Archive quiz night things; Register for club carnival; Screen JJBA.

Patrick -  Hey Patrick.


——————————————————————————

Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016  (ﾍﾟ◇ﾟ)」
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