[Unisfa] UniSFA Committee Meeting Minutes 19/05/16

[Corin Rowell]

Hey everyone~

I was very busy this weekend with Panto, so I wasn’t able to edit these minutes until just now. And there was another meeting this afternoon with more minutes. So I’ll keep things brief and talk about things more when those minutes are sent out later.

So, here are the minutes:

UniSFA Committee Meeting 19/05/16


Attending: Leah Chappell, Jono Astbury, Chris Larson, Patrick Mitchell, Tim Haig, Toby Joske, Corin Rowell, Jake Alexander

Absences: Reggie Chow



Agenda

- Committee Reports
- Previous Action Items
- Shirts
- Events
- Camp
- General Business



Begin: 2:07



1.	Committee Reports

President

It’s been two weeks since the last report because Toby was sick. Did lots of things. Frames brought in his laminator (thanks Frames) and now we have small posters. Also our ceiling posters look rad. Went to SOC meeting, it was really long. Voted on a bunch of clubs to become or not become clubs. Had a super secret TOP SECRET meeting with Corin and Patrick about the destress evening. Ate some of Tim’s yummy cookies.

Vice President

After last week’s meeting, went to UniPrint to cut up posters to be laminated. Submitted the EMP for LARP but it hasn’t been looked at which is irritating. Has cried over essays and theses.

Secretary

I have done nothing UniSFA related because I’ve been doing theatre things all week. I am also on edge cos there’s a big prop I want to get back to.

Treasurer

Not done a lot, sorted out a budget for the fresher re-welcome and reviewed the fridge prices. Also toby was there. We have money.

Librarian

Not here, probably being pretty somewhere else.

Fresher Rep

Laminated mini posters and organised fresher rewelcome with Reggie, just need to sort out what food to buy and download stuff and it’s all good.

OCM Report - Jake

Helped Toby put a poster up, tried to remove tape from the ceiling. Jake hates posters on the roof (we all disagree) and he talked to Oscar about shirts. We’ll talk about that later. Talked to someone on tenancy about getting the floor resurfaced. There’s a large budget for Cameron Hall which could go towards that, or we  could ask if we can do it ourselves. Jake is more panto than person. Also Corin’s embrace of the void fanart is eerily accurate (Me: thank you!)

OCM Report - Jono

Okay so ice skating is booked. That’s Saturday. Gonna pay the lump sum. Members will pay UniSFA back cos that’s how group bookings work. Jono will probs chase people up, will probs have to bring some change to the ice rink… Somehow… Anyway that’ll happen between PANTO HELL.  People are still welcome to come, they just gotta pay full price at the things. Quiz night wrap-up happened, Taylor is haggling with the tav about how much we need to pay them and once it’s all sorted there’s no way we’re paying more than a certain amount. Minimum profit is $728 split four ways which is nice. Jono needs to archive all quiz night materials and will put that in the dropbox.

OCM Report - Patrick

I don’t know man, it’s been a while. Made a bunch of FB events. Not sure what else. I ask Pat if he’s tired from panto. He cannot speak and merely nods.



2.	Previous Action Items

Nothing needing to go over.


3.	Shirts

We’re not sure if we are too late to piggy-back on the UCC shirt order. The most important thing we need to do is make a design to go onto the shirt. For next week, Jake’ll need to get proper figures, see if it’s still an option, how much it’ll cost, how much it’ll take, etc. If it’s not feasible, we can look into UniGames’ shirt source.


4.	Events

Jake and Edward need to make an event for book nerds on Facebook. It’s on Monday. Talk about some discussion themes, some ideas, collab on talking points.
Ice Skating is happening yay!
Refresher rewelcome is cool. Chris needs to figure out what foods are needed and will get them the day before. Also will test screenings the day before.
SUPER TOP SECRET SUPER TOP SECRET EVENT that is a destress evening. We can’t talk about or put in the minutes that it’s going to be on the 7th of June and be a pyjama party with coffee/tea/milo and arts and crafts and some disney screenings probably. This bullet point will self-destruct in five minutes.
Escape Hunt is a thing, someone should comment on the Facebook post about that to bump it up, going like “hey this is a thing it’s so cool”. Escape Hunt is cool. Some people are going. I can’t go, I’m at a party. Toby goes WHOAH cos what kind of NERD goes to a PARTY? Anyway, that’s the 26th.
LARP. Did anyone want to be an NPC? Is that free? No, it’s just half price. Some people are interested. Other people are not. Regular tickets are $20 and NPC tickets are $10. You aren’t your own character, you are a pre-made character, but it could be fun.


5.	Training

First Aid and Mental Health and RSA.
First Aid is on the 21st, this Saturday, and the 28th. One is this Saturday during ice skating and Toby is doing it then. She recommends other people do it on the 28th. Taylor points out if you don’t do the Guild one, there is another place that does $99 first aid training. Is anyone gonna do that? Yeah some people are. Why is everything so expensiiiiiiiiive? I have no money. There’s an option to have a committee do it all together, we can do that later.
Mental Health training is a 2-day training thing, it’s not as essential but it’s interesting and free. (Me: fuck yeah!) There’s one on the 7/8 June (which clashes with the super secret destress day) and we think on the 27/28 July. A bunch of us are gonna do 27/28.
Tim brings up bronze medallions. Laura Hodges has a bronze medallion, so does Jake, and Tim is gonna try for his. We can look into maybe getting a few more. People who are lifeguards may need to be sober the entire camp (but we can have fun without alcohol so it’s okay).


5.	Camp

Now that we’re all here, can we finalise the location and book out with a deposit and everything with a date set and shit please. Did leah find the figures for DARE? Leah did, and she emailed Toby about it (see previous minutes for details about different camps).
People are now talking about different camps.
Toby is nervous about going to Lesch, she doesn’t want it to be similar to UniGames camp. It may not be a bother, because we are doing different activities.
Jake brings up that UniGames is good for this sort of camp because they have core events. He’s concerned that UniSFA may not be able to be as engaging and have as many events for a good camp. Leah says that’ll be a problem for any club but yeah we’ll have an itinerary put together for the event.
Toby was thinking about the observatory, is there a way to do something like that? I like the idea. Leah thinks it would be close enough to do an overnight stay, but we may not be able to get through Guild. Cos there’s this big thing about getting everyone to the observatory safely and hmmm. Observatory is an hour way, it may not be feasible unless we get a bus.
Leah just wants to get the location sorted now and get a deposit in now.
Toby says she doesn’t see any other option than Lesch…
Taylor points out we do have money, we can run an event at a loss. We don’t want to make a loss. Not on the camp, which could potentially be a massive loss. We want to minimise costs.
Jake is very in favour of DARE, but acknowledges that we would not be able to fill it. It’s hard to estimate numbers, but we don’t think we’d be able to fill it up.
So are we gonna do Lesch?
Yes we’re gonna lock in Lesch.
Yay a decision!!!


6.	General Business

Please come to Panto!
Our ERF didn’t go through guild so Toby hasn’t been getting Guild emails. But, we can apply for more storage space and need to let them know we need our currant storage. Two other spaces have become available, too. They can take suggestions of uses of the spaces (including as a clubroom). Are they bigger than our room? We don’t want to move away from other nerds in Cameron Hall, but we do want this place to be more accessible. But anyway, we need to make a strong case for more storage options.
Tav is gonna be renovated and closed over the break, so won’t take any bookings especially not in August. We want a tav party which’ll be chill and have costumes and things.
Jono wants a smash tournament. Jake violently protests. His eyebrows disappear into his hair.
Registrations for semester two club carnival are open. We should get in on that and request to be next to UniGames. Jono can register for that.
We should’ve gotten an email from leadership training confirming we attended all 8 modules. Please everyone check that we got that email and we got all modules.
There’s a little oasis popup down by the Tav. If there’s an event we want to have outside, we can get in on that. Maybe we can have an outdoor screening or something when it gets warmer? Yeah.
UWA has a snapchat? If we want our events on it, we just talk to them and we can do that. And yeah if you wanna film an event, that can be a thing.
Zoo? Zoo! It’s expensive, but REALLY COOL. I like the zoo. Group bookings may be cheaper. Jono’ll look into it for potential UniSFA goes.
Okay, Cat is stepping down from CCC so next week we may do a review of CCC applications.
Do we wanna talk to the welfare people about our super secret destress thing? Yes. May as well. We may get free things.


Finish: 2:53



Action Items



Everyone - Check you have all modules from leadership training.

Toby - look into feasibility of going to the observatory during camp; Post about CCC applications in FB page; Talk to Casey about first aid; Look into bronze medallions/RSAs; Look into storage application; Check the ERF went through.

Leah - “Currently bumping the event hunt”?

Corin  - Slay in Panto.

Tim - Have fun today.

Reggie - Have fun today.

Chris - Have fun today.

Jake - Slay in Panto; Make book nerds event; Shirt stuff.

Jono- Slay in Panto; Archive the quiz night things; Go to SOC homepage and register for semester 2 club carnival.

Patrick -  Slay in Panto.


——————————————————————————

Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016  (∩❛ڡ❛∩)
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20160523/782235d0/attachment-0001.htm