[Unisfa] [SUSPICIOUS MESSAGE] UniSFA Committee Meeting 02/03/17

[Corin Rowell]

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Hey everyone~

Hope everyone’s first week back at uni was a good one!


Things For Your Eyes

- Fresher Welcome! We have our fresher welcome this Tuesday at 5pm down on the Matilda Bay Foreshore. This is a chance for Freshers to come down and meet other members of the club and grab some free food, so everyone is welcome to attend. 

- Club Carnival! Did you miss out on O-day? Then come down to Oak Lawn from 12-2pm on Tuesday and find UniSFA along with a bunch of other fun clubs. You can renew your membership for the year or just say hi!

- UniSFA AGM! If you like UniSFA and you want to be more involved this semester, why not come along to our AGM and maybe even run for a position on committee! The AGM will be this Friday at 1pm in the Guild Council room. If you don’t know where this room is, we will have people in the clubroom beforehand to show you the way. 


And now, onto the minutes:

UniSFA Committee Meeting 02/03/17


Attending: Toby Joske, Leah Chappell, Corin Rowell, Tim Haig, Brooke Judson, Marlea Evans, Jake Alexander, Patrick Mitchell

Absences: Jono Astbury



Agenda

- Committee reports
- Action items
- Screenings
- Events
- Freshers
- AGM prep
- Handover
- General business



Begin: 3:05 pm



1.	Committee Reports

President

O-day happened and it was good but why were we near EMAS? Leah will talk to Kasey to find out why because we have deaf members so it was not good. We’ll find out what was up with that. What else? The AGM is all set up, we just need to go over the constitution things. Sent Leah some charity vigil things, made some events, set up some fun fresher screenings. And yup. 

Vice President

O-day happened it definitely was a day that existed. We have a stall for club carnival, that’s first-come-first served so we need to be there early to get a spot in the shade. AGM was approved today that’s happening. Fresher Welcome hasn’t been approved yet cos Leah doesn’t have everyone’s food certificates, and we’ve got more organisation to do. Leah wants to restart Prema’s bookclub again where we talk about themes, won’t start it until after elections but hit Leah up with ideas if you've got any.

Secretary

O-Day is a thing that happened and now uni is starting and I am scared of responsibility. But anyway, I’ve updated our mailing list and our membership list for 2017, still gotta upload that to the dropbox though. I would like to talk about changing our ying and yang banner because I don’t like it and it’s not sci-fi and at O-day my old Mandarin professor came by and thought we were a tai chi club which is a pretty good reason to not have that banner. Let’s replace it with an alien face or something, that’s cool. Also today I went to a bbq for the Korean club and a pretty girl held my hand and said I had soft hands and I’m dead now.

Treasurer

O-day was indeed a thing. We got some money from membership sign-ups, and we should get more from the O-day grant. Apparantly finances lost our sheet? They’re looking into it but currently only Tim, Brooke, and Leah can take money out. Did a fridge run and forgot water again.

Librarian

Did some things. Dragged freshers to the clubroom on campus quest. Did O-day. Yes.

Fresher Rep

Went to O-day, it was hot and Marlea died. It is still hot. Stardew Valley ruined Marlea’s life. Did cover art for the AGM. Posted about the fresher welcome. Will do more posting today.

OCM Report - Jake

Vampire screening happened, people refused to read the event page and everyone complains that 4pm is early. People watched it anyway.

OCM Report - Jono

Jono is at work.

OCM Report - Patrick

Was at O-day, it was very warm. It’s so humid today too. Did some random errands and helped out Toby with different jobs but forgot what they are.



2.	Action Items

Leah found the TARDIs instructions, Toby still needs to scan and upload them


3.	Screenings

Cam is thinking of doing a Vive screening, he’s talking to UCC about that. Best way to do that would probably be to book out the loft. We can do CCZ, but it’s further to carry stuff. Toby wants to screen an accounting game thing, a collab with UCC.
One fresher was interested in using the Wii U for Smash. Does anyone wanna run that? Jono maybe wanted to but he’s not here.
I want to screen Paprika and maybe another anime movie, but I don’t want to screen it on Wednesday. I may do it week after next.
When is Space’s screenigs? Monday and Tesdays alternating, last week was Tuesday so this week is Monday. It may be Cosmos, which is a documentary. 


4.	Events

Club carnival. Leah's got info about that. It’s first-come-first-served so we need to go down there at like 10:20 so we can set up in the shade. We can bring our own gazebo but ours is broken. But yeah we should be there early. Can someone make a facebook event for that? We’ll take down sign-up sheets, a float, banner, maybe the books and stuff we took down the O-day.
Fresher Welcome. We still need people to buy stuff and make fairy bread. And Leah would like confirmaition that the people who gave her food certificates will be there to help with food. Pat isn’t working Tuesday and is able to buy things and make food. We’ll reimburse him, just buy cheap. And Fin can bring their jackbox games. Shall we play icebreaker games down by the foreshore? Yes, freshers are scared and we don’t want people to stand around awkwardly.
AGM is done now, probably a good idea to write out committee reports beforehand and email them to Corin.


5.	Freshers

Marlea’s doing good work with the group, and we made that post about the map. Has our fresher guide been uploaded to the facebook page? No… I can do that. Otherwiase just try and talk to the freshers, make them feel included.


6.	AGM Prep

Everyone please write your reports beforehand and send them to Corin.
Tim write money report and send that to Corin also.
Toby will also add proposed constitution things to the event page so people can see them and discuss them before the meeting.


7.	Handover

Tim had the idea of a handover party whcih Toby thinks is a good idea. Lowkey if anyone has somewhere we can do a party let us know. Brooke and Jake and Jono are committee members and live in the same house, we can use their place maybe. We'll follow it up.


8.	General Business

New logo, we need someone to come up with some designs. I can do that, I really want to change the logo. I can design some things maybe and people can vote at the next OGM. If anyone has ideas for logos lemme know.
We’re borrowing an old monitor from UCC because our other one broke. So thanks UCC.
Fin says they appreciate the committee. Thank you, Fin.


Finish: 3:40 pm



Action Items



Toby - Scan the tardis thing; Hand in tenancy agreement; Bring aux chord to fresh welcome; Update AGM event; Email AGM report to Corin.

Leah - Email AGM report to Corin.

Corin - Put the Fresher Guide on the Facebook page.

Tim - Sort out float for sign ups; Email AGM report to Corin.

Brooke - Email AGM report to Corin.

Marlea - Make and bring fairy bread to Fresher Welcome; Bring speakers to Fresher Welcome; Email AGM report to Corin.

Jake - Email AGM report to Corin.

Jono - Run the Smash tournament event; Email AGM report to Corin.

Patrick - Purchase the foods for the Fresher Welcome; Email AGM report to Corin.


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Have a great day today, everyone!

Corin Rowell
UniSFA Secretary, 2016 ヾ(-_- )ゞ
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