[Unisfa] Constitutional Amendments

[Nicholas Browning]

Hey UniSFA,
At the AGM this Friday (1PM in the Guild Council Meeting Room) I'll be
raising a couple of motions to amend the constitution.
There are 3 amendments proposed:
1) fixes a grammatical error we missed in the last attempt to fix all the
errors,
2) changing the date of the AGM and elections to the end of the year
(except Fresher Rep which will happen at the start of the year in the OGM),
and
3) allowing for disposition of library items other than doubles, including
a procedure of how to do so and the limitations of it

For full context, the club's constitution can be read at
http://wikisfa.ucc.asn.au/UniSFA's%20Constitution

There are more easy-to-follow images on the Facebook group

1) *Currently reads*
7.5.1. The Secretary shall cause all members of the Committee to receive
two days notice of any such meeting including a list of the business to be
discussed

*Amend to*
7.5.1. The Secretary shall cause all members of the Committee to receive
two *days'* notice of any such meeting including a list of the business to
be discussed

Grammatically it should read "two days' notice". If you don't trust me,
Google it.

----

2) *Currently reads*
5.1.          UniSFA shall hold its Annual General Meeting during the first
three weeks of each academic year

6.4.         All other committee positions shall be elected by the
financial ordinary members of UniSFA at the Annual General Meeting and
    6.4.1.       Shall consist of three (3) ordinary committee members and
the first year representative
6.5.          The following provisions govern the election for the offices
and Committee of UniSFA
    6.5.1.       Elections for all positions shall be conducted by approval
voting in the order President, Vice President, Secretary, Treasurer,
Librarian, Ordinary Committee Members, First Year Representative

*Amend to*
5.1.          UniSFA shall hold its Annual General Meeting during the *last
*three weeks of each academic *second semester*

6.4.          All other committee positions shall be elected by the
financial ordinary members of UniSFA *at the following times*
*   6.4.1.       Three (3) ordinary committee members at the Annual General
Meeting; and*
*   6.4.2.       The first year representative at the first General Meeting
of the academic year*
6.5.          The following provisions govern the election for the offices
and Committee of UniSFA
   6.5.1.       Elections for all *available* positions shall be conducted
by approval voting in the order President, Vice President, Secretary,
Treasurer, Librarian, Ordinary Committee Members, First Year Representative

----

3) *Currently reads*
15.1.2.1        The term 'maintain' where used throughout this constitution
shall include the option of disposing of 'doubles' by an appropriate method
selected by the committee on a case by case basis. 100% of any monies
raised shall be earmarked for improving the library and attendant materials

16.      Disposition of Donations

*Amend to*
15.1.2.1.        The term 'maintain' where used throughout this
constitution shall include the option of disposing of 'doubles' *and other
undesirable Library items *by an appropriate method selected by the
committee on a case by case basis. 100% of any monies raised shall be
earmarked for improving the library and attendant materials


16.      Disposition of* Library Items*
*and add*


*16.3.          Library items may be disposed of, with consideration, for
an appropriate purpose on the unanimous vote of Committee    16.3.1. A list
of the items and the reasoning for their removal from the Library should be
made available to the club for consideration and appeal of removal from the
Library for two weeks after committee approves their disposal    16.3.2.
Should an item receive appeals by five (5) or more ordinary members it must
be retained in the Library*
*    16.3.3. Appeals must be reconsidered by Committee at the next
committee meeting and not disposed of until after another successful
unanimous vote of Committee*
*    16.3.4. Any item disposed of in this way must first be offered to the
donor, where reasonably practicable, and then the membership at no cost.
Otherwise they may be disposed of by another appropriate purpose including
donation to charity, use as prizes at UniSFA Quiz Nights, and so forth*
*    16.3.5. To account for the removal of library items from the Library,
a number of new items must be obtained equal to one-fifth as many of the
total items removed (rounded up to the nearest integer) and added to the
Library. This is in addition to the requirements of section 15.1.3*

----

If you wish to submit a proxy vote regarding these amendments you can
either submit them in writing to Corin by no later than 11am on Friday, or
by assigning another ordinary member to vote on your behalf in writing. Any
proxies for amendments via Corin won't be counted if the motions are
amended at the AGM though.

We need a two-thirds majority vote for any amendment to pass.

Again, there are more easy-to-follow images on the Facebook group


Nic
Former Pres and general old person
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