[Unisfa] Committee Meeting 29/03/17

[natasha gilford]

Things for Your Eyes

- Swan-Con is on April 13th-17th! There are posters around the clubroom and it is a fun experience for everyone who enjoys science fiction, fantasy or popular culture in general

- Sponsor Crawl is on the 21st of April and if you want to come an buy books or have thoughts on what Unisfa should buy, please come and join us!

- Easter Picnic is on the 23rd of April and there will be an Easter Egg Hunt so come if you want free chocolate




UniSFA Committee Meeting 29/03/17


Attending: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley, Jack and Kurt

Absences: None


Begin: 5:01pm


1. Committee Reports

President

Did CCC training, all officially trained. Harry has forms. Went to sub-committee meetings for star-gazing, post about swan-con, posters around and can direct people. we have a diary, for events and everything. Fill in for stuff. Make sure proposed events are in advance. will decorate cover and went with harry for lock run. need to talk to fTHER FOR drill to drill in brick for lockbox.

Vice President

CCC poster is done, graphic design for book themes and events are sorted. emps are approved for picnic and have now received stuff from Casey about camp.

Secretary

I’ve managed to do some things. Went to CCC training and  I’ve talked to Patrice from Student Assist about sponsoring our welfare week plans and she has given us some great resources. I’ve also done my reading for first aid course and will be ready for Friday. I also got Jean Ralphio on a buzzfeed quiz so that’s something.

Treasurer

Finally have access to club finances, can know how much money we have now. $12052.64 in totoal. Attended star-gazing sub-committee, and screened Home and Iron fist. Also made club purchases and refunded the first lock, got new lock for $10, and a lockbox for $34.50, two notebooks and a calendar book for $9. 50. Also got a $50 netflix voucher so we have netflix now.This will last 5 months. fridge prices are updated.

Librarian

Sponsor crawl emp approved, have started looking into library scanner and prices range from $300-$15 so will look further into. Did books and had first appeal for books on burn list. Looked into bake-off and it was not offical event last year but will look into how to run as actual event. If offical people will need food permits to bring in baked goods. maybe during winter holidays but might be issue. welfare week is an option

Fresher Rep

Started making design with kurt for easter picnic, Annique had some concerns about having a rainbow which could be confused with pride department.

OCM Report - Finley

Did fridge prices and got them laminated and put on fridge.

OCM Report - Jack

Did sub-committee stuff with stargazing.

OCM Report - Kurt

Made a pinned post on the different facebook pages for screenings so  no-one can complain about missing screenings. Also did poster with Katherine on easter picnic


2. Events

  *   Sponsor Crawl

- 21st April, only one sponsor has contacted Simon but it should be alright because it will be on a Friday during business days. EMP put through and approved. Can start advertising and Simon will do event on facebook.

  *   Swan-con

- A made event, we just need to advertise it and we won’t have an offical Unisfa goes event. The Swan-con page does not have an actual Facebook event for it, just the details on their page. Still have free ticket to give away. The expiry date for exchange was yesterday, but Annique could buy another one and hand it out. The poll of the week could be used as a competition. There is not enough time so instead a raffle would be good. We have raffle tickets so we could make event for it. Harry approves for the tickets to be sold at $1 each and 2$ for 3. We are not doing anything as unisfa for swan-con as might be nice to do something big next year for it and have more options then. Next year is 40th year so should keep in mind for big stuff.

  *   Easter Picnic

- emp all good, not quite finished sorting budget but chocolates are easy though and we want those sweet post-easter sales. We’re not really selling the leftover chips so could we bring those? They might be out of date which is something to consider. Katherine and kurt doing posters and Edward wants to know more and see the rough drafts. Ed will do Facebook event. How much money for posters in guild? We will look at advertising policies with guild and make sure that our posters comply. Also put around the campus and cam hall.

  *   Quiz Night

- have not had a meeting since first although taylor did meeting on her own. The sub-committee will organise a proper meeting soon. The tickets will be the same price as last time. Tav booking costs are 1/2 price if $1000 worth of drinks are bought at the bar.

  *   Stargazing

- 22nd April starting at 5 and ending about 11 as the meteor shower  is peaking at 8-9pm. The venue is Lesmurdie Falls because there are bbq and not bad light pollution. The sub-committee have received messages from the park authorities.There will be tickets for telescope and food. The prices are $5 for members and $10 non-members. this would include sausage sizzle plus veggie options, free drink and use of telescope. People will have to make their own way there. We have had success with other unisfa events like this so that seems alright. Facebook event will have post for carpooling and directions. Advertising will be posters in guild and cam hall with reminders for no alcohol or drugs.The event will be divided into two sections with one lit up area with bbq and story telling/discussions and one darker area for using the telescope. There will be separate Facebook events for space and unisfa. We will need to provide water, food and first aid. Simon will have his by then. We will also need to rent lighting for event and could get that for free from casey. Mex is on friday so Casey is flat-out. They have talked to rangers and need to follow up with person on the ground at that time. Sub-committee regulations have been approved of by Space so everything is offical.

  *   Welfare Week

  *   Student assist is very enthusiastic about this and have given loads of resources. 22-27 may in week 12 and we’ll try to have things to do with welfare all week. Non-baking day, arts and crafts day, bob-ross. origami?  Finley is willing to do a more relaxing and chill shitposting screening for that week.  We’ll also do a pyjama party like last year with bags filled with student assist resources and lollipops. Pyjama party needs emp for some reason. Finley suggest dolly quizzes and make-up sessions/nail polish for pyjama party.

  *   busy bee

- We need to send someone from exec, probably Annique Committee members are not obligated but absolutely should attend. We do not have a lot to do but should still be there whole time. There will need to be a facebook event for this.

  *   Camp

  *   casey did not send camp things and only just sent them a couple of hours. no-one sent other suggestions, Tom sent wattle grove would need to share with other camps, not create for others. need to lockdown kitchen. Leschnaultia or Dare. pricing is important. single bunkhouse for Dare = to Leschnaultia to 25 people, entirety of Dare, need 57.5 for Leschnaultia to equal. not feasible to book out Dare. however booking out Dare entirely, do not want potentially other people to infringe our events,
  *   Ed strongly suggests Leschnaultie, know site, more self-contained, no other people, last camp not perfect but could build upon this, hit the atmosphere we’re going for,
  *   Annique points - last year’s very lethargic and chill because there were not enough people, need somewhere cooler and more active for people, some people will come who have run camps at leschnaultia which is not that great. we have too much crossover so don’t want people to not want to go to same place twice at unigames and unisfa. Dare seems cheaper if we get more than 25 people. only 2 showers and 2 toilet facilities like lake leschnaultia. are we okay with other people on the grounds? If we went to the lake, we would also have other people. we can talk to Dare about self-contained spaces. can book individual spaces, Edward will send email with questions. also trampolines,
  *   There is a vote between Dare and Leschnaultia and Dare unanimously wins
  *   dates we want may not be available, so will need to look at other one. we’ve already contacted Lake Leschnaultia so we have a back-up just in case.


3. Screenings - Next week.

  *   Monday - Iron Fist w/Harry
  *   Tuesday - Rocky Horror w/Tim
  *   Wednesday - committee meeting at 4:30 and then Barbarella at 6pm
  *   Thursday - Book discussion w/Leah- getting intense on Facebook page.
  *   Friday - Home? w/Adrien
  *   Home screening, not enough people went last time, harry happy to do it again this week but if Adrien wants to do it again, if no-one comes this week, harry will talk to adrien.
  *   Lift in CCZ closes at 5 so that’s out for accessible screening
  *   Simon will screen Lucifer after Harry is done with Iron Fist in the next 3 weeks.
  *   Annique wants to do barbarella at some point.


4. Tenancy

  *   Tenancy has no idea about accessibility during the storage changes and someone will come in week before the changes to see if we have access or not.


5. Book Removal


Both Webster’s Dictionary and Dogbert's  Clues for the Clueless have reached their 2 week mark on the Burn List and are voted again to see if they will be removed.

  *   Motion to remove Webster’s Dictionary - motion passes unanimously
  *   Motion to remove Dogbert’s Clues for the Clueless - motion passes unanimously

Both books will be put into the free section of the clubroom.


Books up for Appeal


The Tom Clancy books have all been appealed but the same person. There was one appeal for the Clancy books with the reason that they fall under speculative fiction. One appeal means that we will vote again to see whether the committee thinks that the book should remain on the Burn List. Although there will be another vote at the next committee meeting again in case of other appeals and changes in committee members decisions.


  *   The Sum of all Fears

  *   The plot is about a  nuclear bomb that the Israelis had lost and buried which terrorists then found. The US military also gets involved to stop them. The book is not set in the future and the only speculative fiction parts are that terrorists have a nuclear bomb. Jack mentions that there are people that care about the Clancy books on Facebook. Simon explains that as Librarian, his general philosophy regarding book removal is that it doesn’t matter if the book is liked or if the book is good or bad, it only matters if the book is relevant to the library. This is the basis for deciding of the book should be added to the Burn List or not.
  *   Motion to remove The Sum of All Fears from the Burn List - Motion fails unanimously


  *   Clear and Present Danger


  *   A friend of the President of the US is killed by Cuban cartels causing a harsher war on drugs. The Main character is shamed, quits job and eventually gives a brief to the US congress on drug cartels. The book is not set in the future and plot line is more about the war on drugs and Cuba-US relations.
  *   Motion to remove Clear and Present Danger from the Burn List - Motion fails unanimously


  *   Rainbow Six


  *   This is the strongest argument for speculative fiction. The book is written in the 90’s and eco-terrorists want to save the environment by using the ebola virus to kill humans. The speculative parts are weaponising Ebola and having a cure for the disease.
  *   Motion to remove Rainbow Six from the Burn List - motion fails with 4 votes for, 2 votes against and 3 abstentions.

These decisions can still be appealed by Unisfa members and there will be another vote at the next committee meeting.

Books up for Removal


  *   My Patients are Animals by Robert M. Miller - non-fiction and not sci-fi or fantasy related.

  *   Motion to add My Patients are Animals to burn list - Motion passes unanimously


  *   Killer of Men by Christian Cameron - The book is not speculative but historical fiction with no gods or monsters. Achilles is briefly mentioned as a hero but only in that the protagonist admires the character. There is no other mention of fantasy. - motion 8/9 1 abstain passes

  *   Motion to add Killer of Men to the Burn List - motion passes with 8 votes for and 1 abstention.


  *   The Tightrope Men by Desmond Bagley  - Man suffers from amnesia and wakes up with no memory and a strange face.  He had facial reconstruction surgery and there is no science fiction or fantasy elements. motion 7/9 2 abstains, passes

  *   Motion to add The Tightrope Men to the Burn List - motion passes with 7 votes for and 2 abstentions


  *   Stonehenge by Leon Stover and Harry Harrison - The book’s plot is about the protagonist trying to unite several tribes in Briton alongside several allies such as and Egyptian architect. The book mentions atlantis in passing. The book includes Mycenaean mines and is a theory on why stonehenge was built. The book may be ahistorical fiction? It is either badly researched historical fiction or it could be someone trying to speculate about history. Finely skims through about 100 pages and it seems more historical without any fantasy elements. and no Motion - 6/9, 3 abstains.

  *   Motion to add Stonehenge to Burn List - Motion passes with 6 votes for and 3 abstentions.


  *   Jonathan Livingston Seagull by Richard Bach - The book is from a seagull’s point of view and is more a surrealist book rather than not sci-fi or fantasy.

  *   Motion to add Jonathan Livingston Seagull to Burn List - motion passes unanimously

All of these books will remain on the Burn List Shelf for two weeks. Please send all offical objections to Simon at unisfa-librarian at guild.uwa.edu.au<mailto:unisfa-librarian at guild.uwa.edu.au>.




6. General Business

  *   Vacuum cleaner - Harry found a good vacuum for $69 and posted on committee page and will go with mum who knows about vacuums, can make last minute change and will have a vacuum by monday. We are confident with Harry. Budget is up to 100. No-one has offered a vacuum up yet so we will have to buy a new one.
  *   We have some discs in loose fabric that are without cases. They need to be protected so can we put aside a couple dollars to protect them? Annique has some clear dvd cases at home and can bring them in
  *   Fin loves committee and committee loves Fin


Finish: 6:25


Action Items

Annique - Swan-con raffle, facebook event busy bee, get clear discs

Edward - Easter picnic facebook event, send email to Dare about extras, do camp emp

Natasha - Work out schedule for Welfare Week

Harry - talk to Adrien and buy vacuum

Simon - Sponsor Crawl Facebook event.

Katherine - Easter picnic posters

Finley - Don’t Die

Jack- star-gazing committee, quiz night committee meeting

Kurt - easter picnic posters
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