[Unisfa] Committee Meeting 29/03/17

[oxinabox at ucc.asn.au]

>  	* Swancon
> The Swan-con page does not have an actual
> Facebook event for it, just the details on their page.

Facebook event is at https://www.facebook.com/events/260710467596358/
Though better is the swancon group: 
https://www.facebook.com/groups/swancon/
and Swancon Page: https://www.facebook.com/Swancon/

>  We are not doing anything as unisfa for swancon

This is kinda unfortunate.
Unisfa has a standing offer of the same free traders-table they had at 
last years to sell doubles, or do whatever else.
It also makes super old-guard super-happy to see unisfa still exists 
(Swancon is basically made of unisfa old-guard).
This year should be a very busy con, with the $2 newcomers tickets.
But whatever. Free will and all that.


Frames
WASFF Administrator
(WASFF is the over-arching organisation that runs oversees events like 
Swancon.)
(Administrator is like Secretary)

-----------------------



On 30.03.2017 17:10, natasha gilford wrote:
> THINGS FOR YOUR EYES
> 
> - Swan-Con is on April 13th-17th! There are posters around the
> clubroom and it is a fun experience for everyone who enjoys science
> fiction, fantasy or popular culture in general
> 
> - Sponsor Crawl is on the 21st of April and if you want to come an buy
> books or have thoughts on what Unisfa should buy, please come and join
> us!
> 
> - Easter Picnic is on the 23rd of April and there will be an Easter
> Egg Hunt so come if you want free chocolate
> 
>  UNISFA COMMITTEE MEETING 29/03/17
> 
>  ATTENDING: Annique, Edward, Natasha, Harry, Simon, Katherine, Finley,
> Jack and Kurt
> 
>  ABSENCES: None
> 
>  BEGIN: 5:01pm
> 
>  1. COMMITTEE REPORTS
> 
>  PRESIDENT
> 
>  Did CCC training, all officially trained. Harry has forms. Went to
> sub-committee meetings for star-gazing, post about swan-con, posters
> around and can direct people. we have a diary, for events and
> everything. Fill in for stuff. Make sure proposed events are in
> advance. will decorate cover and went with harry for lock run. need to
> talk to fTHER FOR drill to drill in brick for lockbox.
> 
>  VICE PRESIDENT
> 
>  CCC poster is done, graphic design for book themes and events are
> sorted. emps are approved for picnic and have now received stuff from
> Casey about camp.
> 
>  SECRETARY
> 
>  I’ve managed to do some things. Went to CCC training and I’ve
> talked to Patrice from Student Assist about sponsoring our welfare
> week plans and she has given us some great resources. I’ve also done
> my reading for first aid course and will be ready for Friday. I also
> got Jean Ralphio on a buzzfeed quiz so that’s something.
> 
>  TREASURER
> 
>  Finally have access to club finances, can know how much money we have
> now. $12052.64 in totoal. Attended star-gazing sub-committee, and
> screened Home and Iron fist. Also made club purchases and refunded the
> first lock, got new lock for $10, and a lockbox for $34.50, two
> notebooks and a calendar book for $9. 50. Also got a $50 netflix
> voucher so we have netflix now.This will last 5 months. fridge prices
> are updated.
> 
>  LIBRARIAN
> 
>  Sponsor crawl emp approved, have started looking into library scanner
> and prices range from $300-$15 so will look further into. Did books
> and had first appeal for books on burn list. Looked into bake-off and
> it was not offical event last year but will look into how to run as
> actual event. If offical people will need food permits to bring in
> baked goods. maybe during winter holidays but might be issue. welfare
> week is an option
> 
>  FRESHER REP
> 
>  Started making design with kurt for easter picnic, Annique had some
> concerns about having a rainbow which could be confused with pride
> department.
> 
>  OCM REPORT - FINLEY
> 
>  Did fridge prices and got them laminated and put on fridge.
> 
>  OCM REPORT - JACK
> 
>  Did sub-committee stuff with stargazing.
> 
>  OCM REPORT - KURT
> 
>  Made a pinned post on the different facebook pages for screenings so
> no-one can complain about missing screenings. Also did poster with
> Katherine on easter picnic
> 
>  2. EVENTS
> 
>  	* Sponsor Crawl
> 
>  - 21st April, only one sponsor has contacted Simon but it should be
> alright because it will be on a Friday during business days. EMP put
> through and approved. Can start advertising and Simon will do event on
> facebook.
> 
>  	* Swan-con
> 
>  - A made event, we just need to advertise it and we won’t have an
> offical Unisfa goes event. The Swan-con page does not have an actual
> Facebook event for it, just the details on their page. Still have free
> ticket to give away. The expiry date for exchange was yesterday, but
> Annique could buy another one and hand it out. The poll of the week
> could be used as a competition. There is not enough time so instead a
> raffle would be good. We have raffle tickets so we could make event
> for it. Harry approves for the tickets to be sold at $1 each and 2$
> for 3. We are not doing anything as unisfa for swan-con as might be
> nice to do something big next year for it and have more options then.
> Next year is 40th year so should keep in mind for big stuff.
> 
>  	* Easter Picnic
> 
>  - emp all good, not quite finished sorting budget but chocolates are
> easy though and we want those sweet post-easter sales. We’re not
> really selling the leftover chips so could we bring those? They might
> be out of date which is something to consider. Katherine and kurt
> doing posters and Edward wants to know more and see the rough drafts.
> Ed will do Facebook event. How much money for posters in guild? We
> will look at advertising policies with guild and make sure that our
> posters comply. Also put around the campus and cam hall.
> 
>  	* Quiz Night
> 
>  - have not had a meeting since first although taylor did meeting on
> her own. The sub-committee will organise a proper meeting soon. The
> tickets will be the same price as last time. Tav booking costs are 1/2
> price if $1000 worth of drinks are bought at the bar.
> 
>  	* Stargazing
> 
>  - 22nd April starting at 5 and ending about 11 as the meteor shower
> is peaking at 8-9pm. The venue is Lesmurdie Falls because there are
> bbq and not bad light pollution. The sub-committee have received
> messages from the park authorities.There will be tickets for telescope
> and food. The prices are $5 for members and $10 non-members. this
> would include sausage sizzle plus veggie options, free drink and use
> of telescope. People will have to make their own way there. We have
> had success with other unisfa events like this so that seems alright.
> Facebook event will have post for carpooling and directions.
> Advertising will be posters in guild and cam hall with reminders for
> no alcohol or drugs.The event will be divided into two sections with
> one lit up area with bbq and story telling/discussions and one darker
> area for using the telescope. There will be separate Facebook events
> for space and unisfa. We will need to provide water, food and first
> aid. Simon will have his by then. We will also need to rent lighting
> for event and could get that for free from casey. Mex is on friday so
> Casey is flat-out. They have talked to rangers and need to follow up
> with person on the ground at that time. Sub-committee regulations have
> been approved of by Space so everything is offical.
> 
>  	* Welfare Week
> 
>  	* Student assist is very enthusiastic about this and have given
> loads of resources. 22-27 may in week 12 and we’ll try to have
> things to do with welfare all week. Non-baking day, arts and crafts
> day, bob-ross. origami? Finley is willing to do a more relaxing and
> chill shitposting screening for that week. We’ll also do a pyjama
> party like last year with bags filled with student assist resources
> and lollipops. Pyjama party needs emp for some reason. Finley suggest
> dolly quizzes and make-up sessions/nail polish for pyjama party.
> 
>  	* busy bee
> 
>  - We need to send someone from exec, probably Annique Committee
> members are not obligated but absolutely should attend. We do not have
> a lot to do but should still be there whole time. There will need to
> be a facebook event for this.
> 
>  	* Camp
> 
>  	* casey did not send camp things and only just sent them a couple of
> hours. no-one sent other suggestions, Tom sent wattle grove would need
> to share with other camps, not create for others. need to lockdown
> kitchen. Leschnaultia or Dare. pricing is important. single bunkhouse
> for Dare = to Leschnaultia to 25 people, entirety of Dare, need 57.5
> for Leschnaultia to equal. not feasible to book out Dare. however
> booking out Dare entirely, do not want potentially other people to
> infringe our events,
> 	* Ed strongly suggests Leschnaultie, know site, more self-contained,
> no other people, last camp not perfect but could build upon this, hit
> the atmosphere we’re going for,
> 	* Annique points - last year’s very lethargic and chill because
> there were not enough people, need somewhere cooler and more active
> for people, some people will come who have run camps at leschnaultia
> which is not that great. we have too much crossover so don’t want
> people to not want to go to same place twice at unigames and unisfa.
> Dare seems cheaper if we get more than 25 people. only 2 showers and 2
> toilet facilities like lake leschnaultia. are we okay with other
> people on the grounds? If we went to the lake, we would also have
> other people. we can talk to Dare about self-contained spaces. can
> book individual spaces, Edward will send email with questions. also
> trampolines,
> 	* There is a vote between Dare and Leschnaultia and Dare unanimously
> wins
> 	* dates we want may not be available, so will need to look at other
> one. we’ve already contacted Lake Leschnaultia so we have a back-up
> just in case.
> 
>  3. SCREENINGS - NEXT WEEK.
> 
>  	* Monday - Iron Fist w/Harry
> 	* Tuesday - Rocky Horror w/Tim
> 	* Wednesday - committee meeting at 4:30 and then Barbarella at 6pm
> 	* Thursday - Book discussion w/Leah- getting intense on Facebook
> page.
> 	* Friday - Home? w/Adrien
> 	* Home screening, not enough people went last time, harry happy to do
> it again this week but if Adrien wants to do it again, if no-one comes
> this week, harry will talk to adrien.
> 	* Lift in CCZ closes at 5 so that’s out for accessible screening
> 	* Simon will screen Lucifer after Harry is done with Iron Fist in the
> next 3 weeks.
> 	* Annique wants to do barbarella at some point.
> 
>  4. TENANCY
> 
>  	* Tenancy has no idea about accessibility during the storage changes
> and someone will come in week before the changes to see if we have
> access or not.
> 
>  5. BOOK REMOVAL
> 
>  Both _Webster’s Dictionary_ and_ Dogbert's Clues for the Clueless_
> have reached their 2 week mark on the Burn List and are voted again to
> see if they will be removed.
> 
>  	* Motion to remove _Webster’s Dictionary_ - motion passes
> unanimously
> 	* Motion to remove _Dogbert’s Clues for the Clueless_ - motion
> passes unanimously
> 
>  Both books will be put into the free section of the clubroom.
> 
>  Books up for Appeal
> 
>  The Tom Clancy books have all been appealed but the same person.
> There was one appeal for the Clancy books with the reason that they
> fall under speculative fiction. One appeal means that we will vote
> again to see whether the committee thinks that the book should remain
> on the Burn List. Although there will be another vote at the next
> committee meeting again in case of other appeals and changes in
> committee members decisions.
> 
>  	* _The Sum of all Fears_
> 
>  	* The plot is about a nuclear bomb that the Israelis had lost and
> buried which terrorists then found. The US military also gets involved
> to stop them. The book is not set in the future and the only
> speculative fiction parts are that terrorists have a nuclear bomb.
> Jack mentions that there are people that care about the Clancy books
> on Facebook. Simon explains that as Librarian, his general philosophy
> regarding book removal is that it doesn’t matter if the book is
> liked or if the book is good or bad, it only matters if the book is
> relevant to the library. This is the basis for deciding of the book
> should be added to the Burn List or not.
> 	* Motion to remove _The Sum of All Fears_ from the Burn List - Motion
> fails unanimously
> 
>  	* _Clear and Present Danger_
> 
>  __
> 
>  	* A friend of the President of the US is killed by Cuban cartels
> causing a harsher war on drugs. The Main character is shamed, quits
> job and eventually gives a brief to the US congress on drug cartels.
> The book is not set in the future and plot line is more about the war
> on drugs and Cuba-US relations.
> 	* Motion to remove _Clear and Present Danger_ from the Burn List -
> Motion fails unanimously
> 
>  __
> 
>  	* _Rainbow Six_
> 
>  	* This is the strongest argument for speculative fiction. The book
> is written in the 90’s and eco-terrorists want to save the
> environment by using the ebola virus to kill humans. The speculative
> parts are weaponising Ebola and having a cure for the disease.
> 	* Motion to remove _Rainbow Six_ from the Burn List - motion fails
> with 4 votes for, 2 votes against and 3 abstentions.
> 
>  These decisions can still be appealed by Unisfa members and there
> will be another vote at the next committee meeting.
> 
>  Books up for Removal
> 
>  	* M_y Patients are Animals _by Robert M. Miller - non-fiction and
> not sci-fi or fantasy related.
> 
>  	* Motion to add _My Patients are Animals_ to burn list - Motion
> passes unanimously
> 
>  	* _Killer of Men_ by Christian Cameron - The book is not speculative
> but historical fiction with no gods or monsters. Achilles is briefly
> mentioned as a hero but only in that the protagonist admires the
> character. There is no other mention of fantasy. - motion 8/9 1
> abstain passes
> 
>  	* Motion to add _Killer of Men _to the Burn List - motion passes
> with 8 votes for and 1 abstention.
> 
>  	* _The Tightrope Men_ by Desmond Bagley - Man suffers from amnesia
> and wakes up with no memory and a strange face. He had facial
> reconstruction surgery and there is no science fiction or fantasy
> elements. motion 7/9 2 abstains, passes
> 
>  	* Motion to add _The Tightrope Men _to the Burn List - motion passes
> with 7 votes for and 2 abstentions
> 
>  	* _Stonehenge_ by Leon Stover and Harry Harrison - The book’s plot
> is about the protagonist trying to unite several tribes in Briton
> alongside several allies such as and Egyptian architect. The book
> mentions atlantis in passing. The book includes Mycenaean mines and is
> a theory on why stonehenge was built. The book may be ahistorical
> fiction? It is either badly researched historical fiction or it could
> be someone trying to speculate about history. Finely skims through
> about 100 pages and it seems more historical without any fantasy
> elements. and no Motion - 6/9, 3 abstains.
> 
>  	* Motion to add _Stonehenge_ to Burn List - Motion passes with 6
> votes for and 3 abstentions.
> 
>  	* _Jonathan Livingston Seagull_ by Richard Bach - The book is from a
> seagull’s point of view and is more a surrealist book rather than
> not sci-fi or fantasy.
> 
>  	* Motion to add _Jonathan Livingston Seagull_ to Burn List - motion
> passes unanimously
> 
>  All of these books will remain on the Burn List Shelf for two weeks.
> Please send all offical objections to Simon at
> unisfa-librarian at guild.uwa.edu.au.
> 
>  6. GENERAL BUSINESS
> 
>  	* Vacuum cleaner - Harry found a good vacuum for $69 and posted on
> committee page and will go with mum who knows about vacuums, can make
> last minute change and will have a vacuum by monday. We are confident
> with Harry. Budget is up to 100. No-one has offered a vacuum up yet so
> we will have to buy a new one.
> 	* We have some discs in loose fabric that are without cases. They
> need to be protected so can we put aside a couple dollars to protect
> them? Annique has some clear dvd cases at home and can bring them in
> 	* Fin loves committee and committee loves Fin
> 
>  FINISH: 6:25
> 
>  ACTION ITEMS
> 
>  Annique - Swan-con raffle, facebook event busy bee, get clear discs
> 
>  Edward - Easter picnic facebook event, send email to Dare about
> extras, do camp emp
> 
>  Natasha - Work out schedule for Welfare Week
> 
>  Harry - talk to Adrien and buy vacuum
> 
>  Simon - Sponsor Crawl Facebook event.
> 
>  Katherine - Easter picnic posters
> 
>  Finley - Don’t Die
> 
>  Jack- star-gazing committee, quiz night committee meeting
> 
>  Kurt - easter picnic posters
> _______________________________________________
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