[Unisfa] Committee meeting minutes 08/11/17

[natasha gilford]

UniSFA Committee Meeting 08/11/17


Attending: Annique, Natasha, Harry, Simon, Katherine, Finley, Kurt and Theo

Absences: Jack


Agenda


Begin: 10:01


1. Committee Reports

President

Did a bunch of halloween stuff, hosted a screening, also did assignments,

Vice President

Jack has sent apologies. Attended the halloween party, got the Danger 5 mask in, won best costume. Attended Stranger Things marathon

Secretary

So I did the halloween party, the quizzes for the pyjama party, everything sorted for it today, went to the Stranger Things screening and got way too hype for Steve.

Treasurer

Submitted semester 2 grant, waiting on results, attended Halloween party and did RSA, obtained menstrual products and a box to store them in, obtained supplies for destress party, restocked first aid supplies, restocked fridge.

Librarian

Put up label for the air-con, gave out a bunch of prizes for people who won the CWAP writing comp, did halloween party stuff, finally finished getting his RSA. went to the stranger things marathon.

STEVE STEVE STEVE STEVE STEVE STEVE STEVE STEVE STEVE STEVE

Fresher Rep

Went to the halloween party, organised the box, talked to freshers, dying in the heat, went to Stranger Things marathon

OCM Report - Finley

Hosted screenings, attended more, began to help Jack draft out LARP logistics, finished undergrad, listened to the Adventure Zone finale. True neutral


OCM Report - Kurt

Nothing to report, did the halloween party, got wifi on laptop again

OCM Report - Theo

Did assignments and things mostly.




2. Events

  *   LARP

  *   no updates as of yet

  *   De-stress pyjama party

  *   All good and everything is sorted, enjoy yourself

  *   Relay for Life

  *   Finley is organising hair to ruin

  *   Halloween Party recap

  *   Most likely broke even on the event, 48 people came, people attended and had fun.
  *   Smaller space maybe? Restricting the space to one big area and one chill out area,
  *   Werewolf was good, people liked it.
  *   The lights were an issue - who kept turning them up?
  *   More communication next time.
  *   Happy with the Panto-Unigames collaboration
  *   more access to chairs, tables for boardgames
  *   We’re doing a handover document with everything to do better for next time.
  *   Ticket prices adjustment
  *   probably less money on decorations next time
  *   Panto had one person on the committee while Unigames and Unisfa had two which could be something to mention
  *   Bring up stuff in wrap up meeting
  *   The boardgames could be a larger part of it, we know our membership and what they like

  *   CWAP suggestions

  *   Haven’t received any feedback
  *   Christmas instead? Some people may not enjoy it as not everyone celebrates christmas
  *   Halloween is cool but October is awkward for people with assignments
  *   Maybe September to get ready for spooky month

  *   Podcast

  *   still going strong

  *   Star Wars

  *   Marathon still happening
  *   Maybe not lecture theatre and look into using the loft with a projector
  *   It would be way too hot in the loft
  *   we’ll talk this out with Ed

  *   Camp

  *   Assignment hell has stopped some stuff
  *   Finley and Jack have been talking about LARP stuff and have been talking to Liam about this
  *   need to push ticket sales
  *   Have a flash sale at some point
  *   Need to talk to Jack


3. Screenings

  *   Monday - Rebels w/Ed
  *   Tuesday - Welcome to Nightvale Podcasts w/Finley
  *   Wednesday - Wonder Woman w/Natasha during the day and  I Have No Mouth and I must Scream w/Jack at 6pm
  *   Thursday - Book Discussion w/Leah
  *   Friday - Life is Strange w/Adrien


  *   Reminder that if you want to run a screening, you will need to organise a person to hold the room and a copy of whatever you are screening.



4. Tenancy


  *   Compact Bookshelves

  *   Do it on the holidays to organise everything
  *   Set up now and move things when flooring happens
  *   we need the storage now


5. Finance Stuff


     *   Semester 2 Grant Application

     *   Done and sent through
     *   Thanks Harry
     *   Harry is also scanning receipts and stuff for next treasurer

     *   Fridge Runs

     *   Harry did a mini run and can organise that later.



6. General business

     *   Camera

     *   Camera is broken, we’ll need to fix that

     *   Logo

     *   no new submissions yet
     *   probably over exams, no one will be submitting stuff

     *   Exam committee meetings

     *   We’ve done a whenisgood and people have a lot of exams and clashes
     *   we’ll probably need to sort this out


Finish: 12:23


Action Items


Annique - halloween wrap up party by next meeting, look at tv by 8th, exams

Jack - make screenings event by next meeting, exams

Natasha - make screenings event by next meeting, halloween party wrap up meeting by next meeting

Harry - Talk to people about screenings by the 11th, make screenings events by the next meeting, exams

Simon - exams

Katherine - talk to freshers by the next meeting, exams

Finley - enjoy finishing undergrad (done), talk to jack about LARP by the next meeting

Kurt - Relay for life tin by the 16th, exams

Theo - need to look at webcam by the 8th, exams
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