[Unisfa] committee meeting minutes 8/3/18

[natasha gilford]

Things for Your Eyes



  *   Annual General Meeting

  *   Our Annual General Meeting is on the 9th of March at 1pm in the Guild Council Room! Come and do a democracy and vote/run for the different committee positions as well as the new logos! If you can’t make it and want to vote, please organise proxy votes beforehand and send them through to myself. And a reminder that you have to be a financial member to vote/run for things so buy your membership soon. I hope to see you all there!


UniSFA Committee Meeting 08/03/17


Attending: Annique, Jack, Natasha, Harry, Simon, Finley, Katherine, Kurt and Theo

Absences:


Agenda


Begin: 12:05pm


1. Committee Reports

President

club re-opening, compiled handover, ran a screening, club carnival

Vice President

clubroom re-opening,

Secretary

Clubroom re-opening, made a post about club carnival, did club carnival, did my agm summary, did the last quizzes

Treasurer


Fridge run, Grabbed reopening things (red ribbon was weirdly hard to get), Scanned last receipt, Made deposit, Began AGM report (I need to look back on a number of event costs etc hence the delay) got a thank you from guild finance about being so by the book. Applied for Oday Grant.

Librarian

Did club carnival stuff, clubroom re-opening, fixed koha with Blair’s help, added a whole bunch of books, working on handover doc, done the AGM summary, did a screening, posted the logos

Fresher Rep

attended club re-opening, been running the fresher Facebook group and encouraging freshers, they’re alive and previous freshers survived the whole year. Made a table for all of the changes done throughout last year. worked on AGM summary

OCM Report - Finley

Was at the club re-opening, hosting two screenings, did the accessible club carnival

OCM Report - Kurt

club room re-opening, caught up on sleep

OCM Report - Theo

Got the logos from the graphic design people, people have opinions on them which is good, club room re-opening, club carnival,




2. Events

  *   Club re-welcome recap

  *   had fake champagne, general success, watched megamind afterwards

  *   Club Carnival Recap

  *   was really good, very hot though , got 19 sign ups and a lot of interest
  *   Thank you to Uwanime  because we got to use their marquee,
  *   could be cool to do another fresher welcome for next committee,

  *   Access Club Carnival recap

  *   no one actually turned up except for people running it, it was very difficult to find for some people, it was a really good idea but unfortunately a very low turnout
  *   Finley had a conversation with access about more accessible screenings, doing advertising through guild access would be cool

  *   Prosh

  *   Unigames and panto are doing monster mash, next committee can think about that

  *   Swancon

  *   have a list of people for a unisfa panel
  *   Jack has put in a panel she we can reserve a place in the program
  *   especially for 40th anniversary

  *   AGM

  *   no constitutional amendments officially!
  *   logos - all members can vote, N-1 voting system, - final decision will be made but can be refined by the next committee
  *   Natasha is going in today to ask about a projector and screen
  *   Returning officers - discussion should be kept relevant, pertinent and professional concerns,
  *   If someone repeatedly brings up irrelevant things, the returning officer and name them
  *   We should mention abstaining and that it is an option in case of conflicts of interest
  *   we need to explain voting a lot



3. Screenings


New committee will have to sort this out -

  *   Monday -
  *   Tuesday -
  *   Wednesday -
  *   Thursday -
  *   Friday -



4. Tenancy


  *   no news on tenancy


5. Finance Stuff


     *   Fridge

     *   we’ll move the new fridge in today

     *   Finances for agm

     *   we’ve finished with $8868

     *   Fridge Runs

     *   Harry has done one that should last for the next committee



6. General business

     *   Facebook

     *   just make sure that people are invited to the page
     *   it’s been confusing with the same name for both so we’ll make the page University Science Fiction and Fantasy Association

     *   logos

     *   done and will be decided at the agm
     *   loads of discussion have been happening which is amazing


Finish: 1:09pm


Action Items


Annique - agm summary

Jack - agm summary

Natasha - talk to events about projector

Harry - AGM summary

Simon - AGM summary

Katherine - AGM summary

Finley - AGM summary

Kurt - AGM summary

Theo - AGM  summary
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