[Unisfa] Annual General Meeting 09/03/18
natasha gilford
natashagilford1 at hotmail.com
Tue Mar 13 09:23:28 AWST 2018
Hey everyone,
This is my last send out to you guys with the minutes and thank you all so much for an amazing time being secretary of Unisfa!
UniSFA AGM 09/03/2018
Attending:
* Natasha Gilford
* Annique Cockerill
* Jack Kay
* Kurt Williams
* Harry Trumble
* Theo Vickery
* Jo Brough
* Tim Haig
* Nic Browning
* Leah Chappell
* David Thatcher
* Elanor Leman
* Jade Davidson
* Katherine Scott
* Liam Spence
* Edward Kammann
* Taylor Home
* Aiden Haile
* Laura Hodge
* Eimile Humphreys
* Kai Edwards
* Michael Northan
* Ryan Hall
* Jordan Meerwald
* Nadia Wichmann
* Catherine Coetzer
* William Corbett
* Finn Murphy
* Jade Howett
* Emily Schofield
* Simon Lawrance
* Finley Hoskins
* Cam Locke
* Cassandra Schickedanz
* Jake Neilson
Absent votes
* Blair Johnson
* Cassandra Schickedanz
* Chase Houghton
* Gavin Tay fernandez
* Lewis Price
* Alaura Evans
* Alistair Langton
* Aoibhinn O’Shea
Agenda
- Committee Reports
- Election of New Committee
* General Business
* Logo
Begin: 1:06pm
1. Committee Reports
President
Quiz night, charity and uncharity vigil, larp, Halloween party, Space, UCC, Unigames, Panto, collaborations. CAMP!! Thanks to Eli. Got more involved in guild events like Fringe and accessible club carnival- a yes policy to everything new. Book club highlight of the fortnight (thank Leah) The kind of conversation drew me to the club and the Compactus project from beginning of the year due to Nic and Taylor. Room renovations - everything looks amazing, first years look at us weird at the mention of the dungeon, minimised the amount of storage space we needed, all our cupboards upstairs are empty now. Amazed at the dedication of committee. Filling knowledge gaps where we found them, and going above and beyond. Runner up best club award which was amazing and due to a lot of effort. Sign ups (200 odd)
Vice President
This year has been great! Spent the first half as an OCM before stepping up to VP halfway through
1. Went on a lot of fridge runs with Annique, did probably the first several months worth at least - as a result we were able to drop prices on a lot of fridge products like hot food, and get more interesting things (reese's cups, proper ginger beer, big energy drinks etc)
2. Helped run a bunch of events including a few screenings, the Cam Hall Quiz Night, Cameron Hall-Oween, the stargazing Collab with SPACE, and the Shadowrun LARP
3. The biggest job was definitely the Camp, which I stepped into the organisation of with Annique - we had a new location and a fresh committee so it was a big job, but was a huge success!
4. Was also super involved in the room renovations, which came along incredibly well by the end - the clubroom has been officially re opened and as of yesterday we finally put the "new" fridge in, so everything's nice and fresh for the new semester
Secretary
It’s been an amazing year being your secretary. My main responsibilities have been organising committee meetings, minuting them and then sending them to all of you. That went better then I thought it would. Although there were those issues mid year with the mailing lists, those have been sorted so hopefully that will not be the next secretary’s problem.
I had a blast being part of Relay of Life and I can honestly say that this club made me go grey. It was also amazing doing the Halloween party for the first time in a few years and hope to go to another one again. I also continued last committee’s pyjama parties with my own spin on it with a talk by student services and a bob ross screening but the important thing is continuing awful personality quizzes. Also I helped run the star wars marathon and the midnight screening. I’ve been to a lot of screenings and events and I’m psyched to have done a few myself. I also had so much fun organising the food for the camp although I wish that it had been a little more organised but overall an alright year.
Treasurer
Starting Amount: 12001.69
Current Amount: 8868.38
Fridge Expenses: 4555.37
Fridge gains: 4712.50
Library Expenses: 1294.12
Spent on Events: 3950.13
Gained on Events: 3117.75
Grants and Interests: 3104.91
Besides treasurer jobs, did a lot of screenings, thought Iron Fist was a good idea, just tried to help out when was needed, wish whoever takes over the best of luck.
Jack brings up that Unisfa has not applied for semester 1 grants yet for the renovations.
Librarian
* Ran 2 sponsor crawls, spending about $600 on each
* Bought another copy of necronimicon and stopped people from borrowing it so people can stop stealing it
- Standardised the book theme so that is would be updated each month and could correspond with the book clubs
- Changed overdue policy so that if you have an overdue book, you can no longer borrow new ones
- Ran an audit and discovered various horrifying things, including that we have over 80 advanced proofs which are illegal for us to own
- Removed 48 books in total, none since last general meeting
- Reorganised the library several time, anthologies, fan shrine and conspiracy books in the compacters
- Helped with renovations so we now have a nice new clubroom and corners in our ceiling,
- Removed the dungeon, technically more space but still could be re-organised
- Started a writing competition with CWAP (Creative Writing and poetry Society) which they have said they want to continue into this year, hopefully on a semester basis
- Ruined my hair for relay for life by dyeing it platinum blonde with purple ends and eventually having to cut it all off, because apparently bleaching It 3 times in 2 days is a bad idea
Fresher Representative
• Ran Fresher Group 2017
• Planned fresher re-welcome for semester 2, which went really well!
• Engaged with my fellow first year members
• Wrote fresher guides for 2k18 in collaboration with Kurt
• Planned fresher welcome 2018
• Helped to plan and run O-Day and then meet our new and returning members on the day
Highlights of other duties:
• Ruined my hair for Relay for Life
• Charity vigil subcommittee, learned lots, collaborated with other clubs, good
• Went to Guild Ball and helped Annique accept our club’s award for Runner-Up Best Club
• Helped to run camp, was house leader of Wonder Woman
• House WONDER WOMAN WON, shoutout to Cam, Natasha, Theo, and Gal Gadot [pastedGraphic.png]
• Helped with renovations and audit, removed the dungeon!
• Organised UniSFA goes to Panto events
• Hosted screenings; attended many screenings and events
• Gave good opinions, made friends
• Made many different improvements around the club as a committee
• We did a great job [pastedGraphic.png]
• Am excited for a new year of science fiction and fantasy
OCM Report - Finley
* Shitposts
* Christmas in July
* Both vigils
* Camp Subcommittee
* Relay for life
* Kept election promise and took Unisfa to the slime factory
* done a lot of assisting
OCM Report - Kurt
Ran Relay for life. Raised over $500. $496.05 taken from the tin.
Became a Graphic Design Deity. Notable works include Easter Picnic Poster, Camp Posters, Cover Photos and Unisfa themed Bookmarks.
Screamed a lot.
Supervised many foods being made.
Took part in the LARP subcommittee.
Heavily co-ordinated the collaborative Stargazing.
Assisted in building the clubroom.
RSA'd the Halloween Party
OCM Report - Theo
As many of you probably remember, I became an OCM at the middle of the year after the then OCM Jack ascended to Vice-Presidency. Over this time I did many of the normal OCM things ie. Helping with organisation/attending for assorted events like Camp, the Fresher Welcome, O-Day, Club Carnival, renovations etc.
The more major task I undertook was coordinating the creation of a new logo. This involved getting conceptual ideas from the members, working with committee to pick a shortlist of ideas, getting professional samples done in association with the Guild Graphic Design department, and as I’m sure you know, this will be discussed further during general business at the end of the meeting where we will vote on which of the concepts we want to use going forward.
3. Election of New Committee
Election of Returning Officers
• cam is nominated by Annique -motion passes
* Nic is nominated by Annique - motion passes
Suspension of Standing Orders
• motion to suspend standing orders - motion passes
Motion to not have seconds for nominating people by taylor and seconded by Annique
- Motion passes
Cat requests a little talk about what the position entails
President
* Simon Lawrance as a standing nomination
* Gavin Tay Fernandez as a standing nomination
* Annique Coquerill as a standing nomination
* Simon Lawrance is voted as president of Unisfa!
Fresher Representative
* Jade Davidson nominates herself
* No one else nominates themselves or anyone else
* Jade is voted as Fresher Representative of Unisfa!
Vice President
* Annique Coquerill as a standing nomination
* Finley Hoskins as a standing nomination
* Katherine is nominated by Elanor and she accepts
* Simon nominates Elanor but she declines
* Kurt is nominated but declines
* Annique is voted as Vice President of Unisfa!
Secretary
* Finley Hoskins is a standing nomination
* Kurt Williams is a standing nomination
* Jo Brough is a standing nomination
* Katherine is nominated by Eleanor and she accepts
* Finley Hoskins is voted as Secretary of Unisfa!
Treasurer
* Jack Kay as a standing nomination
* Kurt Williams as a standing nomination
* Liam nominates Katherine but is declined
* Taylor is nominated by Emily but she declines
* Jade Howett is nominated by Eleanor but she cannot accept
* Elanor is nominated by Finley but she declines
* Edward nominates harry but he declines
* Elanor nominates Katherine but she declines
* Liam nominates Leah but Leah declines
* Katherine nominates Jo and they accept
* Jo Brough is voted as Treasurer for Unisfa!
Librarian
* Katherine Scott is a standing nomination
* Edward Kammann is a standing nomination
* Jack is nominated and declines
* Jo nominates Theo and he declines
* Finley nominates simon but he declines
* Ryan nominates Liam and he accepts
* Theo nominates Ryan and he declines
* Liam withdraws his nomination
* Katherine is voted as Librarian of Unisfa
OCMs
* Edward Kammann as a standing nomination
* Jack Kay is nominated Annique and he accepts
* Ryan Robert Hall is nominated by Annique and he accepts
* Jake nominates himself
* Taylor nominates Will and he declines
* Katherine nominates Finley and refuses due to being secretary
* Finley nominates Elanor and she declines
* Kurt nominates Theo and he declines
* Katherine nominates Emily and she declines
* Jade Howett as a standing nomination
* Katherine nominates Leah and she declines
* Finley nominates dawn Freshwater and she can’t accept
* Jake withdraws his nomination
* Ryan is voted as an Ordinary Committee Member of Unisfa
* Jade is voted as an Ordinary Committee Member of Unisfa
* Kurt is voted as and Ordinary Committee Member of Unisfa
Standing Orders Reinstated
• They’re reinstated.
4. General Business
• Logos
* Alien in a witches hat
* Annique has a problem with the body and using it as an I
* Leah has a problem with the lines of it and how complex it is
* Taylor says that we could make it just the head
* Annique has a direct answer that it could come off as a little immature
* Kai says that it doesn’t have to be square and could be a circle like unigames or any other shape
* Katherine says that you can see the scales on the unigames dragon even though it is very small
* Dragon on the world
* Taylor - Unigames has a dragon, probably too similar, many people second this
* Liam says that we are sister clubs and there are many other mythical animals that could be chosen
* David Thatcher says that the crossover doesn’t matter too much
* Nic says that being confused with Unisfa is not the worst thing
* Taylor says that we could put any animal on the planet
* Kai says that they like the concept but that the design could make it difficult
* Annique says that how the dragon is positioned is confusing
* Katherine agrees and that it’s an awkward shape for the dragon
* Theo says that the design brief was that the dragon would be wrapped around the planet so we could go back to that further and make it more coiled around
* Katherine - The planet is not exactly sci fi so it’s not very relevant
* Finley - the dragon is really cool and detailed but the planet is too simple so it jars a bit
* Annique says that this is not a final thing and a vague draft so we could edit that
* Ryan says that the planet works well for the title but it’s not very flexible and wastes a lot of space
* Taylor is concerned by the planet
* Kurt says that the font should be changed
* Annique wants to hear how people like the design of UniSfa with the capitalisation - people generally like it
* Unicorn in a Tractor Beam
* Taylor says that the grey could make it difficult to see unless filled in black
* Annique says that we could change the colour of the tractor beam every year similar to unigames
* Could just have two black lines instead of the grey to make it more obvious
* Katherine says that it looks fun and approachable while being relevant to the club
* Cassie says that it’s smart to have the concept but it could look busy also the music logo is richer with grey so you can have that detail
* Annique thinks that it might encounter same issue as alien in witches hat in that it’s not that mature
* Edward says that it seems like a quirky spin on tropes
* Liam says that maturity is not an issue and it’s just about the genres and pop culture
* Jade says that it doesn’t need to be mature and it’s more approachable which is important to new members
* Kurt says that the childishness is a plus as it is in keeping with our club’s atmosphere
* Taylor says that the way the unicorn is positioned could be similar to panto’s horse
* Cassie asks if we could do a different animal - yes
* David says that we don’t need to worry about differences from other clubs because most sci fi clubs have similar logos
* Cam and Taylor both think that interaction with other Cameron Hall clubs mean that being too similar is a concern
* Nic - could be a pegasus or unicorn beaming up a spaceship
* Jade says that it isn’t too similar to other logos
* Liam - it does look like a good mixture of sci fi and fantasy
* Theo - this image done scaled up and refined would look good as a banner
* Finley says that it’s good as a t-shirt
* Annique says that it could be on a t-shirt and not as a logo
* Theo says that it’s a good sign of a logo if it could be on a t-shirt
* Katherine says that it seems clear and transparent makes it less vague and corporate like so it’s clear what kind of club we are
* Circuit board Pentagram
* Liam says the he loves this one but not as thematically for this club and it seems more like computers stuff, would look great on logos but not great for the club
* Cam it would be better with a more obvious for the pentagram
* Katherine says that we don’t want to deter people from the club and this logo could deter some who don’t get what we’re about
* Annique - the design needs to be tweaked but she’s most drawn to it though
* Emily - it looks like satan and computers which could be confusing
* Jade says that it’s gorgeous but too ambiguous
* Ryan - recommend tweaking the design so the star is circuitry as well
* Taylor says that we are much higher amount of atheist lefties in Cameron Hall than the rest of the population so we should take into account freshers who are not as comfortable with the satanic imagery
* Katherine - circuit boards are not strictly sci fi - could be a computer club
* Annique - whilst circuitry is not exclusively sci fi, it is difficult to find stuff for just sci fi and are there any fantasy ideas?
* Cam says sword
* Katherine says maybe a planet
* Theo says maybe summoning circle like 8 point circle
* Nic says shield with circuitry
* Cassie says that a cauldron could work
* Kai says that it could be mistaken for a star of david which would be misleading for people
* Jade loves it but it could be differently done
* Jo says that it’s also not clear
* Motion to change the motion to a vote about which logos to remove from consideration by Simon
* Motion passes
* Nic wants to add a logo that he made
* It is added to the list
Motion to vote to remove one of the logo ideas from the list to decide on
* The dragon on the world will be removed from the list
* Cassie brings up recycling bins and that right now they are not used as they should
* We’ll work harder to get people to recycle more
Finish: 4:03pm
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://lists.ucc.gu.uwa.edu.au/pipermail/unisfa/attachments/20180313/b4d6b030/attachment-0001.htm
More information about the Unisfa
mailing list