[Unisfa] Minutes from Meeting on 28/04/18
Finley Hoskins
finleysaffin at gmail.com
Tue May 1 14:50:56 AWST 2018
Things for Your Eyes!
*May the 4th* – Come down to our screening of the original trilogy this
Friday at 1pm, accompanied by a workshop hosted by the Origami Club!
*Quiz Night *– The quiz night is on the 11th at 6pm! Get your tables
together fast!
30/04/18 Minutes
Start: 11:09
Finish: 12:37
Attending: Simon, Annique, Fin, Jo, Kat, Jaye, Ryan
Absent: Jade
Apologies Kurt
Reports President
· Attended subcommittee meetings for the 40th Anniversary and the
LARP
· Got in touch with Hannah
· Talked to Gav about Charity Vigil
· Not looked into compactus springs
· Attended screening
Vice-President
· Went to camp sub
o There are issues
· She is stepping down sad face
Secretary
· Been working on writing the quiz night
· Working on welfare week
· May 4th
Treasurer
· Did treasurer things
Librarian
· Logo subcommittee meetings and 2 (2) 40th Anniversary meetings
· Being Librarian keeps her awake at night
· Started entering missing books into library
· Booked room for library event
· CWAP event is up and happening
· We have room in the anthology section again
· Yes, library things, yes
Fresher Rep
· Ran fresher welcome the sequel
· Freshers turned up
o They’re alive
· Sick for logo meeting
· Old
The OCM Awakens (Jade)
· Absent
Rogue OCM (Kurt)
· Workin’ for that sweet dolla
The Last OCM (Ryan)
· Camp sub
· Not a lot
Events Fresher Welcome 2: Electric Boogaloo Debrief
· Thor: Ragnarok and Spiderman: Homecoming
· Movies well received
· No chocolate because we couldn’t find them
· Very crowded; very good
· At least half out of 19 were fresh
· Let’s do this more, its good to be welcoming to new members
CWAP Competition
· It’s happen
· Events up
· Prompt submission ending
· Prompt voting for 40 more minutes
· More posts as event continues
Infinity Wars
· Galaxy Cinema is showing it for about a week and a half
· That’s not enough time to do an EMP
· Maybe we can slide it through a lil quicker if we come to Liam
directly
· Or maybe we can just do it as an ‘unofficial’ event
o Annique to make post regarding that
· Simon to look more into what day is best for that
Multicultural week
· When is it?
· SOC is terrible and doesn’t tell us
o (It’s next week)
· A food-off where people can bring different foods from their
backgrounds if they would like
· For screenings see screenings
· Multicultural book theme
May 4th
· I’m making the event after this
Quiz Night
· Facebook event and ticket sales went up
· Kurt made two posters and they’re up
· Donald also made a poster
· Jo to make a post to teach CCC how to sell tickets
· Jo to find out how to sell tickets
· Get people to buy tickets
· We have way more prizes than other clubs
· There needs to be a mediation between the value of the prizes
were handing out versus how many are actually taken at quiz night
o Jo to figure out this Gordian knot
· Get tables together
· Invite people specifically
Welfare Week
· It’s progress
· Events will go up
Library Meeting
· Event being made today
· Need to get guild access to the council room
· Do we want a projector?
o Yes
Unisfa Goes…. to Panto
· Jaye to look into that
· Annique to help her w that
Fringe Week
· We haven’t looked into fringe
· Who wants to take over from Annique?
o Simon does
· Simon to do that
LARP
· It happens
· Saturday July 7 proposed date
· Weekend after Unigames camp
· Goes from 10am – 4pm
o First 2 hours in the loft crafting armour
o Hour of assassin
o Sausage sizzle
o Tournament
o If leftover time: team deathmatch, or tournament 2
· Hard advertise on costumes
HP LARP flavour
· Jaye can take over from that
40th Anniversary
· Saturday 18th August
· Sunken gardens being definitely looked into
· Starting to think about advertising
· I can help out with 40th anniversary stuff from now
Camp
· Ern Halliday is booked for the time that we want it
· Woodman Point is free for that time
o Woodman Point has space issues
· Annique thinks it’s difficult for ticket sales and engagement
· I think that location makes the camp and we shouldn’t compromise
on it
· Summer camps add to summer engagement
· Annique says there’s a good portion of people who came to last
camp who only did so because of weekly involvement
· There are a lot of events in January
· Kat thinks timing is better than location as does Simon
· Woodman point can be worked around
o If were very pressed for space we can also book the cottage
· Person limit for WP is 24, EH is like 56
· Motion to decide on camp location and timing:
o Woodman Point in December: Simon, Annique, Jo, Kat, Jaye,
o Ern Halliday in January: Fin, Ryan
Screenings Next Week
Monday: Book of Life and Coco w/ Fin
Tuesday: Pan’s Labyrinth and City of Lost Children w/ Simon
Wednesday: The Fall w/ Annique
Thursday: Guardians Shitpost w/ Fin
Friday: Star Wars w/ the Origami Club
Tenancy Applications
· Stuff due on 20th may
· Talking to Annique about how to fill those in
Ikea Trip
· Trying to find a day to go to Ikea
· Kat’s availability is converted into Ikea mean time
· People who can come with her should come
· Kat to organise this
Couches
· Jo has spoken to people about couches
· Aoibhinn has offered up some couches
· Potentially contaminated with cats
· We have to offer up someone to test it
· Annique’s dad can still transport them
Finance
· We have it
· Not spent that much this week
· Ryan: are we making money?
· Jo to do money count tomorrow
Library
books
Book Removals Jupiter by Isaac Asimov
· No discussion
· Are there planets bigger than Jupiter?
o Yes
· Motion to remove the book from the library:
o For: Unanimous
Xanth by Piers Anthony
· No official appeals
· Past member emailed with concern about precedent setting
· Original reason for looking is that they’re super old and unloved
· Tiny chunk of balls ass big series
· General reaction was none
· Motion to remove these books from the library:
o For: Unanimous
Misc.
· There’s an event to discuss library things
· Mini book theme for multicultural week
· New big book theme soon
· Kat wants to fix up the returns box
General Business Annique’s Resignation
· She’s stepping down because life garbage is getting in the way of
being an adequate VP
· She stills wants to be involved with the club
· Options:
o Accept resignation now and fill the position ourselves with review at
next general meeting
o Don’t accept it and call an SGM to call for election of new VP in a
little while and then accept it
· SGM is probably in a week to 2 weeks’ time
· Jaye has said she’s willing to step up as acting VP
· There’s a lot of rigmarole of elections and stepping down if we
accept Annique’s resignation now
· Motion to keep Annique as figurehead VP while Jaye takes over VP
duties until SGM:
o For: Unanimous
o Abstentions: Annique, Jaye
Logos
· Subcommittee meeting last Sunday
· Sending in unicorn logo for almost final draft
· Rejig of circuitry pentagram
· Kat has come up with a twist on the unicorn idea
· We don’t have to have the logo on the first run of posters
o We should but we don’t have to
External Advertising
· Ellie made mock-up of poster
· How do we want to present ourselves?
· A nice fiction library surrounded by scary non-fiction libraries?
o That’s how several committee members got involved
· Lends professionalism to our image
Action Items
*Simon* - Investigate good date for Infinity Wars; investigate Fringe
*Annique* – Make post re: Infinity Wars ‘event’
*Fin *- Survive
*Jo* – Find out how to sell tickets and then teach us how to do it; solve
prize related Gordian knot; do money count
*Kat* – Organise the Ikea trip
*Jaye* – Look into going to panto
*OCMs *- Survive
Meme of the While
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