[committee] Tenancy Committee minutes and other info! (fwd)

[Conrad Pogson]

FYI

---------- Forwarded message ----------
Date: Fri, 11 Mar 2011 11:47:36 +0800 (WST)
From: Hannah Gifford <soc at guild.uwa.edu.au>
To: unisfa-committee at ucc.gu.uwa.edu.au, uwacatholicsociety at yahoo.com.au,
     20361362 at student.uwa.edu.au, djbeckett at iinet.net.au, aiesec.uwa at aiesec.net,
     japssoc at gmail.com, waitej01 at student.uwa.edu.au, maujer01 at student.uwa.edu.au,
     uwanime at gmail.com, committee-only at ucc.gu.uwa.edu.au,
     20521774 at student.uwa.edu.au, 20756846 at student.uwa.edu.au,
     rachelbenn119 at gmail.com, committee at unicampforkids.org.au,
     pac at guild.uwa.edu.au, soc at guild.uwa.edu.au, ilona.quahe11 at guild.uwa.edu.au,
     soc-vp at guild.uwa.edu.au, priya_brown at hotmail.com,
     20771349 at student.uwa.edu.au
Subject: Tenancy Committee minutes and other info!

Hi everyone!

Firstly, thank you very much to all of you who attended the first Tenancy
Committee Meeting last night. I believe the meeting was very positive and
hopefully this will be the beginning of a stronger relationship between
club tenants and the Guild. The next meeting will include food I promise!

COMMITTEE CONTACTS
The following clubs are in the mailing list and have had contact with me:
UCC, UCFK, AUJS, CU, UWAnime, Leisure, UNISFA, UDS, UCS, UniGames, Solid
Gold, JapSSoc and AIESEC.
If there are any clubs with Guild clubrooms that I haven't contacted that
you know of - PLEASE let me know! I'm pretty sure I've covered everyone
but it'd be great if you could all just have a look over this list for me.

TENANCY AGREEMENT CHANGES
As discussed in the meeting last night, if any of you would like to see
any changes to the current Tenancy Agreement draft I will need you to get
them to me soon before I finalise the agreement and your clubs will need
to sign them. I will need these submissions by Wednesday the 23rd of March
so I have enough time to put together the motion for Guild Council (if
necessary).
The question raised by Daniel (UCC) regarding s4.4 of the proposed Tenancy
Agreement was discussed this morning by myself with Wayne, the Managing
Director. Wayne has told me that this section has been a feature of the
Tenancy Agreement for several years and it is in the Guild's best
interests for this clause to remain there. All affiliated clubs are
covered by Guild insurance so in the end it really shouldn't be an issue
for clubs. Wayne has told me that if any of your clubs have a serious
issue with the clause you will need to provide an explanation describing
why it's unreasonable - however it is still unlikely that the section will
be removed.

FORMAL WARNING TO UCC
The following warning has been issued to the UCC committee via email:
"UCC is hereby warned that their actions were wrong in painting the walls
of common areas in Cameron Hall without the permission of the Guild and
the Tenancy Committee. Any future changes to Guild property must follow
the due process by notifying the Tenancy Committee Chair and the Societies
Council President to seek permission before any actions are taken. If
similar actions occur again it is likely that UCC will face harsher
penalties."
If you have any further concerns about this issue please let myself or
Ilona know. I hope this issue has been dealt with though!

MINUTES
The minutes from last night are attached - thank you Thomas Chadwick for
typing them up! If there are any mistakes/errors please let myself or
Ilona know so we can get them changed. At our next meeting we will vote to
pass the previous minutes so it'd be good if any mistakes are changed
before then.

FACILITIES MANAGEMENT
The Cameron Hall building issues raised in the meeting last night have all
been passed onto the appropriate Guild staff member (Henry Dudek).

FUTURE MEETING DATES
I have decided on the following 4 dates for the Tenancy Committee Meetings
for the rest of the year:
- 6pm Wednesday, the 6th of April
- 6pm Wednesday, the 18th of May
- 6pm Wednesday, the 17th of August
- 6pm Wednesday, the 14th of September
If I don't get any complaints about these dates by this Sunday (the 13th
of March) I will assume you can all attend these dates and will make the
room bookings on Monday morning.

Thanks again to all of you who attended the meeting last night! Sorry
about the long email, hopefully they won't be so long in the future!

Hannah

-- 
Hannah Gifford
Societies Council President
Ph: (08) 6488 3773
E: soc at guild.uwa.edu.au
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