[committee] Meeting this week

[Matt Didcoe]

Oh, and a new spider/exhibition banner - $150 max at officeworks
(depends on what we choose and assuming the web price includes
materials AND printing)

On Mon, Jan 2, 2012 at 4:56 PM, Matt Didcoe <mattman at ucc.gu.uwa.edu.au> wrote:
> Just thinking aloud before the meeting on a few of the points. See inline.
>
> Other thing not on this list is the clubroom move (if it does happen
> in this budget year, if at all). How much that costs depends on the
> space we get allocated, how its designed, how much the Guild would
> give us etc. etc. etc.
>
> [MRD]
>
>>> Budgeting
>>> ---------
>>> - Could be done on a spreadsheet using the projector
>>> - Current account balances
>>> - Income over last year
>>> - Expected income in coming year
>>> - Expenses in coming year
>
>       We only have one fixed expense which is the phone. $22/mth for
> that. Everything else is discretionary.
>
>>> - How much do we want to keep in reserve or add to our investments?
>>> - The five above items tell us how much we can spend (can we work most of
>>> this out before the meeting?)
>>> - What do we want to spend money on? Some ideas:
>>>  - Heathred upgrade
>     At a guesstimate with Zanchey this will cost $1,000
>>>  - Events
>     Really depends how many we have (which depends on the committee
> we get to a large degree).
>
>     O'Day: $100-$200 upfront (keeping in mind O'Day claims which
> should help bring that down)
>     Fresher Welcome: $200 (can't cost any more than that for free pizza surely)
>     LANs: $300 for a big one, $150 for a small one (again, if there's
> no prizes given out there's really no cost to the club)
>     UCCcamp: $2,500 (with the cheaper venue and kitchen facilities I
> don't see it costing more than this - rather over estimate on this one
> though so there's no surprises)
>
>>>  - Chairs
>     Depends on the quality we go for, supplier etc (UWA have some
> deals iirc) - lets say $50/each times 10?
>
>>>  - Couches
>     Again, depends on quality, supplier etc - $1,500 for two new
> couches (2 and 3 seater)
>
>>>  - Coffee table
>     $100
>
>>>  - Tools
>     $500 pool (still requires approval, but lets set it aside now)
>
>>>  - Software
>     Dunno what software we need, prices vary wildly so hard to put a
> value on this.
>
>>>  - A couple of clubroom machines
>     $1,500 each seems a fair amount (though we'd look for donations)