[committee] FW: [clubs] SOC Feb Meeting Minutes & Important O-Day Information

Wed Feb 26 07:53:40 AWST 2014

I don't think we have, I will do it tonight.

On 25/02/14 23:12, Mitchell Pomery wrote:
> Have we started the O'Day grant paperwork? It's due Friday.
>
> Mitch
>
> ------------------------------------------------------------------------
> From: soc at guild.uwa.edu.au
> To: clubs at guild.uwa.edu.au
> Date: Thu, 20 Feb 2014 17:13:29 +0800
> Subject: [clubs] SOC Feb Meeting Minutes & Important O-Day Information
>
> Hi Club Reps,
>
> One sleep until O-Day! How exciting! This email contains important 
> information – please have your executive read it, and forward around 
> to any other club executives you know!
> *NB: URGENT things are marked with asterisks*
>
> *Minutes & Slides*
>
> I have attached the Minutes and Slides from the February SOC Meeting. 
> Thank you to those who came. We covered a LOT of information, so 
> please make sure you review the Minutes and let me know if you have 
> any queries.
>
> *O-Day*
>
> For those clubs who have stalls at O-Day – please ensure you’re 
> familiar with the information sent to you in your Stall Holder Pack. 
> If you have any questions, please do not hesitate to contact me!
> If you have any issues on the day, feel free to call me on *0413 183 
> 238* and I’ll do my best to help you out!
> In terms of what you can and can’t promote on O-Day:
> You CAN promote licensed events, but your focus cannot be on alcohol. 
> Any orientation events must be alcohol-free. Remember your posters 
> must be approved – bring them into my office today for approval! 
> Remember that your target audience is commencing students who want 
> innovation, excitement and fun – inclusivity is the best way to tick 
> all those boxes. (See the Minutes for more info)
>
> **O-Day Grant**
>
> SOC-affiliated clubs and societies are eligible for the O-Day 
> Membership Grant. See the attached powerpoint slide for information on 
> how to submit your grant claim. Reminder that these are due by *5PM 
> Friday 28^th Feb* (Friday of Week 1). You will need to collect: 
> Student Name, Student Number and whether they are a Guild Member. You 
> will probably also want to collect contact details for your own 
> mailing lists.
> Reminder that all SOC-affiliated clubs are required to give Guild 
> members a $2 discount on membership.
>
> *PROSH OLYMPICS*
>
> PROSH Olympics will be held on Tues 25^th March during Common Lunch 
> Hour. Your club can opt-in to participate and be in the running to win 
> monetary prizes (yay!). It is free to participate. Please register 
> here: 
> https://docs.google.com/forms/d/1YAJEQkD9dc5q_uCScZr1Z99pyyXeeCNaQ7GpirQ2BIA/viewform 
> by *Tuesday 18th March 2014*.
>
> *Guild Venues*
>
> I have attached a list of the various venues around the Guild and on 
> campus, and who to contact to book them. I hope this will help you in 
> planning your events.
>
> *
> *Golden Ticket Events**
>
> Please remember to let me know whether you intend to be a golden 
> ticket club by *5pm Thursday 20th February* (today!). I will be doing 
> up signs for your stalls at O-Day.
>
> https://docs.google.com/forms/d/1A6rVoP7-u65lx5HFGu0em93Jo0oJaxFsGRqpLdBOpn4/viewform
>
> **O-Day T-Shirt Competition**
>
> As discussed at the SOC meeting, we'd like to hold a competition for 
> commencing students to win one big clubs t-shirt prize pack on O-Day. 
> If you would like to donate a t-shirt to this prize-pack (redeemable 
> in your Semester Grants, and to be picked up at O-Day by myself), 
> please _register_ at the following link by *5pm Thursday 20th February*.
>
> https://docs.google.com/forms/d/1TuZG2Rse8GZC0e-Moz09oMxBi6qPSPm3dp8gd10zr14/viewform 
>
>
> *Club Carnival*
>
> Club Carnival will be held 12-2pm, Tues 4^th  March on Oak Lawn. It is 
> _free_ to participate in and you will get 1 x trestle table, and 2 x 
> chairs.
>
> If you would like to opt-in, please _register_ by *5pm Tuesday 25^th 
>  Feb*, at the following link:
>
> https://docs.google.com/forms/d/1qwyvEHdDlL3I4tChF0yQIoEWgFf0Lt_wzkg2mEv959Q/viewform 
>
>
> **
>
> *Orientation Event Support Grants*
> Reminder that we have a pool of funding to allocate to Orientation 
> Events (up to $1000 per event). See my past emails for application 
> forms (and some info the attached slides also). I would like to see 
> the SOC Committee receive lots more applications!
>
> *Posters*
> Reminder that all posters put up around Guild Village must go in the 
> Snap Frames, you can no longer tape them to pillars. If you would like 
> your posters put up on Rotundas, please hand them into our Events 
> office (we can also put them into snap frames for you). All posters 
> need to have the Guild stamp and be approved – bring them into the 
> Guild Student Centre and they will direct you from there. We have A4 
> and A3 snap frames available. Please be aware that we will be taking 
> down any posters wrongly placed or unapproved.
>
> *Next Meeting*
>
> Reminder the next meeting is Treasurer Training – please send your 
> club treasurer. 12^th March 2014 – 6PM. PAC clubs please note that the 
> PAC and SOC meetings will be held together, so you will just be 
> required to attend the 6PM meeting (and are welcome to attend the BBQ 
> beforehand).
>
> Good luck with O-Day – I hope you have many new students interested in 
> your clubs! If there is anything I can do for you, do not hesitate to 
> get in touch!
>
> Kind regards,
>
>
> Maddie
>
> *_____________*
>
> *Maddie Mulholland*
>
> /Societies Council President/
>
> /UWA Student Guild – Experience Student Culture/
>
> Description: Description: cid:B8028BA2-D084-458A-B2B3-D3DC1BB3FA44
>
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> *P* (08) 6488 3773 *F* (08) 6488 1041
>
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> *www.guild.uwa.edu.au/100 
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> *@UWAStudentGuild
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>
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