[committee] Fwd: FW: Triforce dinner 6th September 2014

[Sam Moore]

The attachment is too big, I will send it on request.

tl;dr Minimum cost of $113 per person for 100 people.

$15015 total with $3000 refundable deposit. There are three payments; 
$3000 on 2014-02-04, $3000 before 2014-06-19 and $5300 before 2014-08-06.


/_**Do not cancel**_/; they charge up to 100% of the total amount 
depending on date and then add an extra $15000 "damages".

Copy pasted bit:

$113 per person inclusive of:
Three course set dinner
Five Hours of House Beverage Package
Venue Hire for the Swan Room
One complimentary accommodation vouchers to be used as a door prize for 
the event

This event is based on a minimum of $11300 or 100 guests @ $113

Door sales
In accordance to hotel policy, ticket door sales are not permitted and 
must be pre sold prior to the event

Minimum spend
The hotel will require a minimum spend of $11300 in food and beverage

Security services (1 security person per every 100 guests required)
In accordance with our security policy, the hotel will require security 
services for this event organised through
the hotel with the costs paid for by University Computer Club based on 
every 100 guests
One security person from 6.30 pm to 12.30 am on Friday @ $65 per hour - $390
One additional security person from 7 pm to 12. midnight @ $65 per hour 
- $325
The above has been calculated based on every 100 guests
Total cost for security - $715

Security Bond
$3000 security bond is required
This will be held for any damage sustained to Hotel property, or to 
cover any excess cleaning. Pending post event inspection,
this will be reimbursed upon settlement of final invoice


-------- Original Message --------
Subject: 	FW: Triforce dinner 6th September 2014
Date: 	Tue, 28 Jan 2014 16:14:55 +0800
From: 	Samuel Shenton <sshenton at iinet.net.au>
To: 	<committee-only at ucc.asn.au>



Hello,

After confirming with most committee members last night, the Hilton has 
been chosen as the preferred venue for the 40^th Anniversary Dinner.

For those who wish to know, of contactable members it was 4 for Hilton, 
1 for SOPYC and 1 abstain.

Of course there will be a proper vote on this at the Friday meeting at 
4:30 to avoid a clash with the Uncharity Vigil.

The initial deposit required is less than expected at $3,000. With other 
instalments listed in the contract.

The only discrepancy with the estimate I gave is that me may need an 
extra security person.

However I will confirm this.

Please contact me with questions,

I will be sending another email to committee@ later in the day.

Samuel Shenton

*From:*Sharon Leung [mailto:Sharon.Leung at Hilton.com]
*Sent:* Tuesday, 28 January 2014 2:50 PM
*To:* Samuel Shenton
*Subject:* RE: Triforce dinner 6th September 2014

Hi Sam

Thanks for the confirmation that the UCC 40^th Anniversary has been 
confirmed with us for 6^th September 2014

Enclosed our contract

Please organise for this to be signed, INITIALLED ON EVERY PAGE and 
returned back to us with the signed contract and the first initial 
payment of $3K by TUESDAY 4^th February 2014

I will then assign a dedicated events coordinator to ensure the 
successful delivery of your event with a face to face handover to go 
through the contract -- this will be diarised for the next couple of months

Looking forward to working with you

*SHARON LEUNG* - Event Sales Development Manager  -- Business Development

PARMELIA HILTON PERTH

t: +61 (0)8 9215 2488 I m:+61 (417) 095 916 I f: +61 (0)8 9215 2001

14 Mill Street I  Perth WA 6000  I  Australia

hilton.com <http://www.hilton.com/>Iperth.hilton.com 
<http://www.perth.hilton.com/>Ifacebook.com/parmeliahilton 
<http://www.facebook.com/parmeliahilton>Itwitter.com/hiltononline 
<http://www.twitter.com/hiltononline>

Description: Description: World Regions

------------------------------------------------------------------------


This transmission is not a digital or electronic signature and cannot be 
used to form, document, or authenticate a contract. Hilton and its 
affiliates accept no liability arising in connection with this 
transmission.Copyright 2014 Hilton Worldwide Proprietary and Confidential



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