[committee] 40th Anniversary Dinner (Was Re: Fwd: FW: Triforce dinner 6th September 2014)

[Sam Moore]

To clarify for thos who selected the tl;dr option, this is about the 
40th Anniversary Dinner, not the "Triforce Ball" which committee voted 
against earlier in the year. I don't think the title "Triforce Dinner" 
has any significance?

On 31/01/14 12:39, Sam Moore wrote:
> The attachment is too big, I will send it on request.
>
> tl;dr Minimum cost of $113 per person for 100 people.
>
> $15015 total with $3000 refundable deposit. There are three payments; 
> $3000 on 2014-02-04, $3000 before 2014-06-19 and $5300 before 2014-08-06.
>
>
> /_**Do not cancel**_/; they charge up to 100% of the total amount 
> depending on date and then add an extra $15000 "damages".
>
> Copy pasted bit:
>
> $113 per person inclusive of:
> Three course set dinner
> Five Hours of House Beverage Package
> Venue Hire for the Swan Room
> One complimentary accommodation vouchers to be used as a door prize 
> for the event
>
> This event is based on a minimum of $11300 or 100 guests @ $113
>
> Door sales
> In accordance to hotel policy, ticket door sales are not permitted and 
> must be pre sold prior to the event
>
> Minimum spend
> The hotel will require a minimum spend of $11300 in food and beverage
>
> Security services (1 security person per every 100 guests required)
> In accordance with our security policy, the hotel will require 
> security services for this event organised through
> the hotel with the costs paid for by University Computer Club based on 
> every 100 guests
> One security person from 6.30 pm to 12.30 am on Friday @ $65 per hour 
> - $390
> One additional security person from 7 pm to 12. midnight @ $65 per 
> hour - $325
> The above has been calculated based on every 100 guests
> Total cost for security - $715
>
> Security Bond
> $3000 security bond is required
> This will be held for any damage sustained to Hotel property, or to 
> cover any excess cleaning. Pending post event inspection,
> this will be reimbursed upon settlement of final invoice
>
>
> -------- Original Message --------
> Subject: 	FW: Triforce dinner 6th September 2014
> Date: 	Tue, 28 Jan 2014 16:14:55 +0800
> From: 	Samuel Shenton <sshenton at iinet.net.au>
> To: 	<committee-only at ucc.asn.au>
>
>
>
> Hello,
>
> After confirming with most committee members last night, the Hilton 
> has been chosen as the preferred venue for the 40^th Anniversary Dinner.
>
> For those who wish to know, of contactable members it was 4 for 
> Hilton, 1 for SOPYC and 1 abstain.
>
> Of course there will be a proper vote on this at the Friday meeting at 
> 4:30 to avoid a clash with the Uncharity Vigil.
>
> The initial deposit required is less than expected at $3,000. With 
> other instalments listed in the contract.
>
> The only discrepancy with the estimate I gave is that me may need an 
> extra security person.
>
> However I will confirm this.
>
> Please contact me with questions,
>
> I will be sending another email to committee@ later in the day.
>
> Samuel Shenton
>
> *From:*Sharon Leung [mailto:Sharon.Leung at Hilton.com]
> *Sent:* Tuesday, 28 January 2014 2:50 PM
> *To:* Samuel Shenton
> *Subject:* RE: Triforce dinner 6th September 2014
>
> Hi Sam
>
> Thanks for the confirmation that the UCC 40^th Anniversary has been 
> confirmed with us for 6^th September 2014
>
> Enclosed our contract
>
> Please organise for this to be signed, INITIALLED ON EVERY PAGE and 
> returned back to us with the signed contract and the first initial 
> payment of $3K by TUESDAY 4^th February 2014
>
> I will then assign a dedicated events coordinator to ensure the 
> successful delivery of your event with a face to face handover to go 
> through the contract -- this will be diarised for the next couple of 
> months
>
> Looking forward to working with you
>
> *SHARON LEUNG* - Event Sales Development Manager  -- Business Development
>
> PARMELIA HILTON PERTH
>
> t: +61 (0)8 9215 2488 I m:+61 (417) 095 916 I f: +61 (0)8 9215 2001
>
> 14 Mill Street I  Perth WA 6000  I  Australia
>
> hilton.com <http://www.hilton.com/>Iperth.hilton.com 
> <http://www.perth.hilton.com/>Ifacebook.com/parmeliahilton 
> <http://www.facebook.com/parmeliahilton>Itwitter.com/hiltononline 
> <http://www.twitter.com/hiltononline>
>
> Description: Description: World Regions
>
> ------------------------------------------------------------------------
>
>
> This transmission is not a digital or electronic signature and cannot 
> be used to form, document, or authenticate a contract. Hilton and its 
> affiliates accept no liability arising in connection with this 
> transmission.Copyright 2014 Hilton Worldwide Proprietary and Confidential
>
>
>

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