[committee] Meeting notifications

[John Hodge]

Dear committee,

I feel you should be made well aware of the requirements regarding 
notice of committee meetings (Section 15.2 of the constitution)

 >> The Secretary shall cause all members of the Committee to receive 
written or email notice of any meeting of the Committee at least four 
days before the date of the meeting.

This is done in an automated manner by a script that emails the 
committee list four days in advance (with reminders at 24 hours, 6 
hours, and one hour). This email includes the words "The meeting will be 
held in the UCC Clubroom.". However, todays meeting was *not* held in 
the UCC clubroom (or near it), but at a location not sent to the list 
(the Club Collaborative Zone, in the main guild building). This is 
contrary to the the club's constitution (as the public committee list 
was informed of the location and no other communication was made to 
amend or cancel that notification).

The committee was reminded at this year's AGM to ensure that official 
communication channels were used. Recent behavior seems to show that 
this reminder has not been heeded.

John Hodge [TPG]
UCC Wheel Member, sitting in the clubroom.
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