[committee] Meeting notifications
John Hodge
tpg at ucc.asn.au
Wed Sep 28 17:33:17 AWST 2016
Dear committee,
I feel you should be made well aware of the requirements regarding
notice of committee meetings (Section 15.2 of the constitution)
>> The Secretary shall cause all members of the Committee to receive
written or email notice of any meeting of the Committee at least four
days before the date of the meeting.
This is done in an automated manner by a script that emails the
committee list four days in advance (with reminders at 24 hours, 6
hours, and one hour). This email includes the words "The meeting will be
held in the UCC Clubroom.". However, todays meeting was *not* held in
the UCC clubroom (or near it), but at a location not sent to the list
(the Club Collaborative Zone, in the main guild building). This is
contrary to the the club's constitution (as the public committee list
was informed of the location and no other communication was made to
amend or cancel that notification).
The committee was reminded at this year's AGM to ensure that official
communication channels were used. Recent behavior seems to show that
this reminder has not been heeded.
John Hodge [TPG]
UCC Wheel Member, sitting in the clubroom.
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