[committee] Meeting notifications

[Cain Nixey]

Hi John Hodge,

Whilst I appreciate the intent of your email, I feel that your exact 
presentation is hostile in nature. I do not appreciate what I consider to 
be an accusation of failings as a secretary. Committee meetings have been 
held in a seperate location due to the lack of conducive environment, 
mostly due to external volume. In the section of the constitution that you 
have so kindly provided, there is no mention of requirements for location, 
nor any mention of informing the general memberbase. The notifications 
given are merely a curtesy, and if you (or anybody else) wish to attend a 
committee meeting, please do not hesitate to contact myself or any other 
member of committee.

Regards,
Cain Nixey
UCC Secretary 2016

Dear committee,

I feel you should be made well aware of the requirements regarding notice 
of committee meetings (Section 15.2 of the constitution)

>> The Secretary shall cause all members of the Committee to receive 
written or email notice of any meeting of the Committee at least four days 
before the date of the meeting.

This is done in an automated manner by a script that emails the committee 
list four days in advance (with reminders at 24 hours, 6 hours, and one 
hour). This email includes the words "The meeting will be held in the UCC 
Clubroom.". However, todays meeting was not held in the UCC clubroom (or 
near it), but at a location not sent to the list (the Club Collaborative 
Zone, in the main guild building). This is contrary to the the club's 
constitution (as the public committee list was informed of the location 
and no other communication was made to amend or cancel that notification).

The committee was reminded at this year's AGM to ensure that official 
communication channels were used. Recent behavior seems to show that this 
reminder has not been heeded.

John Hodge [TPG]
UCC Wheel Member, sitting in the clubroom.