[committee] Meeting notifications

[Andrew Adamson]

Hi Cain,

This is the incorrect response to a legitimate point raised by a 
longterm member and past-president. I'm sure what you meant to say was...

"Oh, my bad, sorry. I realise that notices for meetings must logically 
include the location, otherwise telling people about the meeting at all 
would be useless. I obviously told the rest of committee where the meeting 
would be held via non-official channels, otherwise they wouldn't have been 
able to come the meeting - I promise to do this via official channels next 
time in the interests of transparency and member involvement.

While not in the constitution, it has been the precedent for at least the 
last 3 years to let people on the committee mailing list know where a 
meeting will be held, and then actually hold the meeting there, since I 
realise that many non-committee members care about the club and are 
interested in the way the club is run. Furthermore, I suggest that all 
decisions made by committee at this meeting that could have had member 
input be discarded and re-discussed at the next meeting. Once again, I'm 
sorry I left you waiting in the clubroom for over an hour."

...but I guess you just typoed.

Andrew Adamson
bob at ucc.asn.au

|"If you can't beat them, join them, and then beat them."                |
| ---Peter's Laws                                                        |

On Wed, 28 Sep 2016, Cain Nixey wrote:

> Hi John Hodge,
> 
> Whilst I appreciate the intent of your email, I feel that your exact 
> presentation is hostile in nature. I do not appreciate what I consider to 
> be an accusation of failings as a secretary. Committee meetings have been 
> held in a seperate location due to the lack of conducive environment, 
> mostly due to external volume. In the section of the constitution that you 
> have so kindly provided, there is no mention of requirements for location, 
> nor any mention of informing the general memberbase. The notifications 
> given are merely a curtesy, and if you (or anybody else) wish to attend a 
> committee meeting, please do not hesitate to contact myself or any other 
> member of committee.
> 
> Regards,
> Cain Nixey
> UCC Secretary 2016
> 
> Dear committee,
> 
> I feel you should be made well aware of the requirements regarding notice 
> of committee meetings (Section 15.2 of the constitution)
> 
> >> The Secretary shall cause all members of the Committee to receive 
> written or email notice of any meeting of the Committee at least four days 
> before the date of the meeting.
> 
> This is done in an automated manner by a script that emails the committee 
> list four days in advance (with reminders at 24 hours, 6 hours, and one 
> hour). This email includes the words "The meeting will be held in the UCC 
> Clubroom.". However, todays meeting was not held in the UCC clubroom (or 
> near it), but at a location not sent to the list (the Club Collaborative 
> Zone, in the main guild building). This is contrary to the the club's 
> constitution (as the public committee list was informed of the location 
> and no other communication was made to amend or cancel that notification).
> 
> The committee was reminded at this year's AGM to ensure that official 
> communication channels were used. Recent behavior seems to show that this 
> reminder has not been heeded.
> 
> John Hodge [TPG]
> UCC Wheel Member, sitting in the clubroom.
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