[committee] Meeting notifications

[Elton Rodrigues]

Hi everyone,

It's clear to see this discussion could have been handled better. I believe
it is only reasonable to try and resolve this by starting afresh. I would
like to propose this matter be considered dismissed and any issues can be
raised again in an appropriate and respectful manner.

Elton Rodrigues
Social Vice President


On 29 September 2016 at 01:48, Alex Dawson <alex at theducks.org> wrote:

> This isn't a parliamentary enquiry under oath - get off your high horse
> and fix the damn email auto notification to display the correct location :P
>
> --
> Alex Dawson
> 604.763.4210
>
> On Sep 29, 2016, at 12:47 AM, Cain Nixey <blargzap at ucc.gu.uwa.edu.au>
> wrote:
>
> Hi John Hodge,
>
> Whilst I appreciate the intent of your email, I feel that your exact
> presentation is hostile in nature. I do not appreciate what I consider to
> be an accusation of failings as a secretary. Committee meetings have been
> held in a seperate location due to the lack of conducive environment,
> mostly due to external volume. In the section of the constitution that you
> have so kindly provided, there is no mention of requirements for location,
> nor any mention of informing the general memberbase. The notifications
> given are merely a curtesy, and if you (or anybody else) wish to attend a
> committee meeting, please do not hesitate to contact myself or any other
> member of committee.
>
> Regards,
> Cain Nixey
> UCC Secretary 2016
>
> Dear committee,
>
> I feel you should be made well aware of the requirements regarding notice
> of committee meetings (Section 15.2 of the constitution)
>
> The Secretary shall cause all members of the Committee to receive
>
> written or email notice of any meeting of the Committee at least four days
> before the date of the meeting.
>
> This is done in an automated manner by a script that emails the committee
> list four days in advance (with reminders at 24 hours, 6 hours, and one
> hour). This email includes the words "The meeting will be held in the UCC
> Clubroom.". However, todays meeting was not held in the UCC clubroom (or
> near it), but at a location not sent to the list (the Club Collaborative
> Zone, in the main guild building). This is contrary to the the club's
> constitution (as the public committee list was informed of the location
> and no other communication was made to amend or cancel that notification).
>
> The committee was reminded at this year's AGM to ensure that official
> communication channels were used. Recent behavior seems to show that this
> reminder has not been heeded.
>
> John Hodge [TPG]
> UCC Wheel Member, sitting in the clubroom.
> _______________________________________________
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>
>
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