[committee] Meeting notifications

John Hodge tpg at ucc.asn.au
Thu Sep 29 13:54:41 AWST 2016


Thank you for updating the notices Oscar.

However, I was unaware of the change of location (I have not attended a 
committee meeting this semester due to having a class during that time). 
While having the location on the display is a very good idea, the 
official notice did say the clubroom (hence my email).

I do suggest that this incident be minuted in the next meeting, even if 
it is not discussed in detail.

John Hodge [TPG]
Less grumpy today.

On 29/09/16 11:52, Oscar Hermoso wrote:
> This whole drama is ridiculous.
>
> [TPG], you should have known that the meeting is in the CCZ, meetings 
> have been held there for months. It even says so on Cerberus, at the 
> entrance to the clubroom. Also, [DJF], our treasurer, was in the 
> clubroom and at 4PM he mentioned he was going to be late to the 
> committee meeting, obviously implying that the meeting wouldn't be 
> held in the clubroom.
>
> [BLZ], that's a horrible reply - and you know it. Notice of meetings 
> is absolutely useless without a location, that's common sense. Whether 
> the constitution says it or not, the correct location should 
> absolutely be contained within the meeting notices.
>
> I've gone and updated the meeting scipts to contain the correct 
> location. Apologies that it wasn't done earlier.
>
> UCC already has enough drama as it is, please don't add to it 
> unnecessarily. This situation doesn't need to be brought up at the 
> next committee meeting. Nothing will come of it, it will simply extend 
> the meeting and in get in the way of productive conversation.
>
> Regards,
> [CHS]
>
> On Thu, Sep 29, 2016 at 8:18 AM, Grace Rosario 
> <20483992 at student.uwa.edu.au <mailto:20483992 at student.uwa.edu.au>> wrote:
>
>     Hey Elton,
>
>     Do you mean dismiss the fact that John raised a valid point in an
>     email where I cannot see offensive material, unless it was the
>     presumption that the secretary may not be doing his job by not
>     using the official channels to communicate?
>     Or dismiss the idea that the committee could have responded to it
>     in a more congenial manner?
>
>     Sweeping it under the rug won't help.
>
>     Grace Rosario
>
>     On 29 September 2016 at 03:06, Elton Rodrigues
>     <21721678 at student.uwa.edu.au <mailto:21721678 at student.uwa.edu.au>>
>     wrote:
>
>         Hi everyone,
>
>         It's clear to see this discussion could have been handled
>         better. I believe it is only reasonable to try and resolve
>         this by starting afresh. I would like to propose this matter
>         be considered dismissed and any issues can be raised again in
>         an appropriate and respectful manner.
>
>         Elton Rodrigues
>         Social Vice President
>
>
>         On 29 September 2016 at 01:48, Alex Dawson <alex at theducks.org
>         <mailto:alex at theducks.org>> wrote:
>
>             This isn't a parliamentary enquiry under oath - get off
>             your high horse and fix the damn email auto notification
>             to display the correct location :P
>
>             --
>             Alex Dawson
>             604.763.4210 <tel:604.763.4210>
>
>             On Sep 29, 2016, at 12:47 AM, Cain Nixey
>             <blargzap at ucc.gu.uwa.edu.au
>             <mailto:blargzap at ucc.gu.uwa.edu.au>> wrote:
>
>>             Hi John Hodge,
>>
>>             Whilst I appreciate the intent of your email, I feel that
>>             your exact
>>             presentation is hostile in nature. I do not appreciate
>>             what I consider to
>>             be an accusation of failings as a secretary. Committee
>>             meetings have been
>>             held in a seperate location due to the lack of conducive
>>             environment,
>>             mostly due to external volume. In the section of the
>>             constitution that you
>>             have so kindly provided, there is no mention of
>>             requirements for location,
>>             nor any mention of informing the general memberbase. The
>>             notifications
>>             given are merely a curtesy, and if you (or anybody else)
>>             wish to attend a
>>             committee meeting, please do not hesitate to contact
>>             myself or any other
>>             member of committee.
>>
>>             Regards,
>>             Cain Nixey
>>             UCC Secretary 2016
>>
>>             Dear committee,
>>
>>             I feel you should be made well aware of the requirements
>>             regarding notice
>>             of committee meetings (Section 15.2 of the constitution)
>>
>>>>             The Secretary shall cause all members of the Committee
>>>>             to receive
>

>>             written or email notice of any meeting of the Committee
>>             at least four days
>>             before the date of the meeting.
>>
>>             This is done in an automated manner by a script that
>>             emails the committee
>>             list four days in advance (with reminders at 24 hours, 6
>>             hours, and one
>>             hour). This email includes the words "The meeting will be
>>             held in the UCC
>>             Clubroom.". However, todays meeting was not held in the
>>             UCC clubroom (or
>>             near it), but at a location not sent to the list (the
>>             Club Collaborative
>>             Zone, in the main guild building). This is contrary to
>>             the the club's
>>             constitution (as the public committee list was informed
>>             of the location
>>             and no other communication was made to amend or cancel
>>             that notification).
>>
>>             The committee was reminded at this year's AGM to ensure
>>             that official
>>             communication channels were used. Recent behavior seems
>>             to show that this
>>             reminder has not been heeded.
>>
>>             John Hodge [TPG]
>>             UCC Wheel Member, sitting in the clubroom.
>>             _______________________________________________
>>             List Archives:
>>             http://lists.ucc.gu.uwa.edu.au/pipermail/committee
>>             <http://lists.ucc.gu.uwa.edu.au/pipermail/committee>
>
>
>
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