[committee] Meeting notifications
John Hodge
tpg at ucc.asn.au
Thu Sep 29 13:54:41 AWST 2016
Thank you for updating the notices Oscar.
However, I was unaware of the change of location (I have not attended a
committee meeting this semester due to having a class during that time).
While having the location on the display is a very good idea, the
official notice did say the clubroom (hence my email).
I do suggest that this incident be minuted in the next meeting, even if
it is not discussed in detail.
John Hodge [TPG]
Less grumpy today.
On 29/09/16 11:52, Oscar Hermoso wrote:
> This whole drama is ridiculous.
>
> [TPG], you should have known that the meeting is in the CCZ, meetings
> have been held there for months. It even says so on Cerberus, at the
> entrance to the clubroom. Also, [DJF], our treasurer, was in the
> clubroom and at 4PM he mentioned he was going to be late to the
> committee meeting, obviously implying that the meeting wouldn't be
> held in the clubroom.
>
> [BLZ], that's a horrible reply - and you know it. Notice of meetings
> is absolutely useless without a location, that's common sense. Whether
> the constitution says it or not, the correct location should
> absolutely be contained within the meeting notices.
>
> I've gone and updated the meeting scipts to contain the correct
> location. Apologies that it wasn't done earlier.
>
> UCC already has enough drama as it is, please don't add to it
> unnecessarily. This situation doesn't need to be brought up at the
> next committee meeting. Nothing will come of it, it will simply extend
> the meeting and in get in the way of productive conversation.
>
> Regards,
> [CHS]
>
> On Thu, Sep 29, 2016 at 8:18 AM, Grace Rosario
> <20483992 at student.uwa.edu.au <mailto:20483992 at student.uwa.edu.au>> wrote:
>
> Hey Elton,
>
> Do you mean dismiss the fact that John raised a valid point in an
> email where I cannot see offensive material, unless it was the
> presumption that the secretary may not be doing his job by not
> using the official channels to communicate?
> Or dismiss the idea that the committee could have responded to it
> in a more congenial manner?
>
> Sweeping it under the rug won't help.
>
> Grace Rosario
>
> On 29 September 2016 at 03:06, Elton Rodrigues
> <21721678 at student.uwa.edu.au <mailto:21721678 at student.uwa.edu.au>>
> wrote:
>
> Hi everyone,
>
> It's clear to see this discussion could have been handled
> better. I believe it is only reasonable to try and resolve
> this by starting afresh. I would like to propose this matter
> be considered dismissed and any issues can be raised again in
> an appropriate and respectful manner.
>
> Elton Rodrigues
> Social Vice President
>
>
> On 29 September 2016 at 01:48, Alex Dawson <alex at theducks.org
> <mailto:alex at theducks.org>> wrote:
>
> This isn't a parliamentary enquiry under oath - get off
> your high horse and fix the damn email auto notification
> to display the correct location :P
>
> --
> Alex Dawson
> 604.763.4210 <tel:604.763.4210>
>
> On Sep 29, 2016, at 12:47 AM, Cain Nixey
> <blargzap at ucc.gu.uwa.edu.au
> <mailto:blargzap at ucc.gu.uwa.edu.au>> wrote:
>
>> Hi John Hodge,
>>
>> Whilst I appreciate the intent of your email, I feel that
>> your exact
>> presentation is hostile in nature. I do not appreciate
>> what I consider to
>> be an accusation of failings as a secretary. Committee
>> meetings have been
>> held in a seperate location due to the lack of conducive
>> environment,
>> mostly due to external volume. In the section of the
>> constitution that you
>> have so kindly provided, there is no mention of
>> requirements for location,
>> nor any mention of informing the general memberbase. The
>> notifications
>> given are merely a curtesy, and if you (or anybody else)
>> wish to attend a
>> committee meeting, please do not hesitate to contact
>> myself or any other
>> member of committee.
>>
>> Regards,
>> Cain Nixey
>> UCC Secretary 2016
>>
>> Dear committee,
>>
>> I feel you should be made well aware of the requirements
>> regarding notice
>> of committee meetings (Section 15.2 of the constitution)
>>
>>>> The Secretary shall cause all members of the Committee
>>>> to receive
>
>> written or email notice of any meeting of the Committee
>> at least four days
>> before the date of the meeting.
>>
>> This is done in an automated manner by a script that
>> emails the committee
>> list four days in advance (with reminders at 24 hours, 6
>> hours, and one
>> hour). This email includes the words "The meeting will be
>> held in the UCC
>> Clubroom.". However, todays meeting was not held in the
>> UCC clubroom (or
>> near it), but at a location not sent to the list (the
>> Club Collaborative
>> Zone, in the main guild building). This is contrary to
>> the the club's
>> constitution (as the public committee list was informed
>> of the location
>> and no other communication was made to amend or cancel
>> that notification).
>>
>> The committee was reminded at this year's AGM to ensure
>> that official
>> communication channels were used. Recent behavior seems
>> to show that this
>> reminder has not been heeded.
>>
>> John Hodge [TPG]
>> UCC Wheel Member, sitting in the clubroom.
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>
>
>
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