[committee] Booking of Cameron Hall Loft for the University Computer Club

[UWA Guild Student Centre]

Hi Felix,

Due to the nature/frequency of the event, I’ve had to put it through SOC to approve.

I can only see one clash with another booking on Thursday 14th March from 4pm onwards. I’d recommend reaching out to catering at guild.uwa.edu.au<mailto:catering at guild.uwa.edu.au> to make alternative arrangements in Sue Boyd, May Tannock or the Acorn Café.

I will let you know when the booking request has been confirmed.

Thanks,

Honny Palayukan
Guild Student Centre
UWA Student Guild – Experience Student Culture

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A M300, UWA Student Guild - 35 Stirling Hwy, Crawley WA 6009  P (08) 6488 2295  F (08) 6488 1041
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From: Felix von Perger <frekk at ucc.asn.au>
Sent: Saturday, 9 March 2019 9:32 AM
To: UWA Guild Student Centre <hello at guild.uwa.edu.au>
Cc: committee at ucc.asn.au
Subject: Re: Booking of Cameron Hall Loft for the University Computer Club


Hi Honny,

The dates we would like to book the loft are as follows:

  *   Weekly, on Tuesday evenings (5pm until 8pm) from the Tuesday 19th March to Tuesday 30th April
  *   Weekly, on Wednesday evenings (6:30pm until 9pm) from Wednesday 13th March to Wednesday 1st May
  *   Weekly, on Thursday evenings (5pm until 10pm) from Thursday 14th March to Thursday 2nd May

Note that for the first two (Tue/Wed evenings) we are booking the loft purely as a means of noise management so that we can request people leave if they are disrupting events in our clubroom. Due to the lack of sound insulation in Cameron Hall, which affects the UCC clubroom particularly, the clubroom itself becomes unsuitable for events with even just a few people making noise in the Loft.

I appreciate that there may be doubts as to whether this is appropriate usage of the space, however I will highlight that we have had recurring issues in the past where scheduled events in our clubroom have been made unpleasant for both attendees and guest presenters due to noise from the Loft.

Please scroll down to my original email, addressed to Guild Events, for more details. Thanks again for your understanding.

Best regards,

Felix von Perger
President of the University Computer Club (UCC)
On 8/3/19 4:36 pm, UWA Guild Student Centre wrote:
Hi Felix,

Can you please confirm the dates/times you will be needing to book Cameron Hall Loft for?

Thanks,

Honny Palayukan
Guild Student Centre
UWA Student Guild – Experience Student Culture

[Description: Description: Description:              cid:1B04F98A-6C60-4C87-8810-8940244CFE22]

A M300, UWA Student Guild - 35 Stirling Hwy, Crawley WA 6009  P (08) 6488 2295  F (08) 6488 1041
E hello at guild.uwa.edu.au<mailto:hello at guild.uwa.edu.au>  W www.guild.uwa.edu.au<http://www.guild.uwa.edu.au/> FB facebook.com/UWAStudentGuild  T @UWAStudentGuild

NOTICE - This e-mail and any attachments are intended for the addressee(s) only and may be confidential. They may contain legally privileged or copyright material. You should not read, copy, use or disclose them without authorisation. If you are not the intended recipient please contact the sender as soon as possible by return e-mail and then please delete both messages. This notice should not be removed. Any views expressed in this message are those of the individual sender and may not necessarily reflect the views of the UWA Student Guild.



From: Liam Guiney <liam.guiney at guild.uwa.edu.au><mailto:liam.guiney at guild.uwa.edu.au>
Sent: Tuesday, 5 March 2019 1:39 PM
To: Felix von Perger <frekk at ucc.asn.au><mailto:frekk at ucc.asn.au>; Events <events at guild.uwa.edu.au><mailto:events at guild.uwa.edu.au>
Cc: committee at ucc.asn.au<mailto:committee at ucc.asn.au>; UWA Guild Student Centre <hello at guild.uwa.edu.au><mailto:hello at guild.uwa.edu.au>
Subject: RE: Booking of Cameron Hall Loft for the University Computer Club

Hi Felix,

We don’t look after Cameron Hall the Guild Student Centre does, I’ve cc’d them in to this.

Just make sure to submit EMP’s for these events on MyGuild (there is a button to set them as reoccurring)

Thanks.

Liam Guiney
Business Support Officer (Events)
UWA Student Guild

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A M300, UWA Student Guild - 35 Stirling Hwy, Crawley WA 6009  P (08) 6488  2291 F (08) 6488 1041
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NOTICE - This e-mail and any attachments are intended for the addressee(s) only and may be confidential. They may contain legally privileged or copyright material. You should not read, copy, use or disclose them without authorisation. If you are not the intended recipient please contact the sender as soon as possible by return e-mail and then please delete both messages. This notice should not be removed. Any views expressed in this message are those of the individual sender and may not necessarily reflect the views of the UWA Student Guild.

Please consider the environment before printing this e-mail.

From: Felix von Perger <frekk at ucc.asn.au<mailto:frekk at ucc.asn.au>>
Sent: Saturday, 2 March 2019 9:36 PM
To: Events <events at guild.uwa.edu.au<mailto:events at guild.uwa.edu.au>>
Cc: committee at ucc.asn.au<mailto:committee at ucc.asn.au>
Subject: Booking of Cameron Hall Loft for the University Computer Club


Dear Guild Events,

We are planning to run a number of weekly events in our clubroom and due to the noise situation in Cameron Hall it can be extremely difficult to run events in the clubroom when there are other people using the shared spaces. As such we have found the only way to have any reasonable degree of control over the noise levels is to book out the Loft during such events so that we may ask people to leave should they disrupt our clubroom events.

Specifically we want to run a series of "tech talks" and educational computing workshops on Tuesday evenings, and movie nights (in collaboration with UniSFA, also in Cameron Hall) on Wednesday evenings. If there is a limitation on the number of hours which we may book the space, please prioritise the Tuesday evening bookings.

Would it be possible create a number of recurring bookings for the Cameron Hall Loft as follows:

  *   Weekly, on Tuesday evenings (5pm until 8pm) from the Tuesday 19th March to Tuesday 30th April
  *   Weekly, on Wednesday evenings (6:30pm until 9pm) from Wednesday 6th March to Wednesday 1st May

In addition to this, we are also planning to run a weekly "vive night" event in the Loft where we will set up our virtual reality headset upstairs next to the UCC clubroom, on Thursday evenings. Would it be possible to confirm (or create, if necessary) a weekly booking Thursday evenings from the 7th March to the 2nd May (4pm to 10pm)?

As mentioned, the bookings corresponding to our in-clubroom events are purely for noise management and as such we will not prevent people from using the space for quiet activities. Thank you for your understanding in this matter.

Best regards,

Felix von Perger
22255236 at student.uwa.edu.au<mailto:22255236 at student.uwa.edu.au>
President, University Computer Club (UCC)
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