[committee] [ucc] Proposed changes to regulations

Fri Mar 22 12:46:43 AWST 2019

Hi Felix,

I will discuss further with you but there are some issues with these changes:
>>  - The Committee shall make every reasonable effort to clearly communicate all responsibilities and tasks to the members to whom they apply
>>         - The Committee may require a member sign a statement that they are aware of their responsibilities

I object to this as being vague, we need to clarify what we mean by "all responsibilities and tasks". If we said "the responsibilities of their position as described in document X, or their responsibilities at law, or any other way of clearly indicating what the the member should or should not do.
>>  - Wheel members may lock and unlock member accounts
>>         - Accounts may be locked if:
>> @@ -54,10 +61,17 @@ This document constitutes a complete list of all current UCC Committee Regulatio
I would agree if Wheel members can lock accounts for a specific reason, must inform committee of the reason in writing, and anyone whose account is locked may appeal.

There should also be appropriate sanctions and consequences for wheel members who abuse this power.
>> +- A club member may co-locate a machine on club premises with permission of the Committee
>> +       - At least two Wheel members shall be nominated, and granted administrator access to the co-located machine, by the club member
>> +               - Such administrator access should be possible from within the club network
>> +               - Wheel members should make an effort to inform the owner of a co-located machine when accessing it administratively
>> +       - Usage of club resources by co-located machines shall be in accordance with the [Club Service Usage Guidelines](#usage_guidelines)
Administrative access should be possible from within the club network, unless agreed to by the chosen wheel members (to allow for machines that require higher level of security for various purposes), or special types of machines for which they may be inapplicable. 

* We should make clear that the club member can choose which wheel members.

* We should also clarify what a wheel member may do with such access. I propose:

	1. Powering down machines if required.
	2. Making assessment of machine security and configuration.
	3. General "research and learning" providing any instructions in the "wheel-readme" in the root folder are followed.
	4. The "wheel-readme" file may provide additional permission for wheel members, if so those may be followed.

Also

	5. Co-located machines may log administrative sessions, and wheel members may not defeat such logging.
	6. Deliberate behaviour that would result in dismissal at a data centre (including but not limited to reading or altering confidential files, or changing server configuration without permission) should result in dismissal from wheel (with reasonable allowances made for people who are still new/inexperienced)

>>  - Donations to the club must be reported to the Committee, and are considered to remain the property of the donor until they are accepted by the Committee, at which point they become the property of the club
To give effect to this:

Donations must be made directly to committee, and may be returned by a majority vote of committee.
>> +       - All monetary additions to a club member's dispense credit are automatically accepted as donations to the club and are non-refundable
 We may not be able to  "word our way out" of legal responsibilities. 

I would be better to have a policy that says "we are a student volunteer run organisation and members indemnify the club against accidental loss of dispense credit as a result of honest mistakes on our part".
>>  
>>  - The club shall abide by the [Joint Event Subcommittee Regulations](https://github.com/gozzarda/subcommittee_regulations <https://github.com/gozzarda/subcommittee_regulations>)
>>  
>> @@ -126,8 +140,44 @@ The following is intended as a quick reference guide for Door members
>>  
>>  - In the event of a fire or other emergency, evacuate in accordance with [University Emergency Procedures](http://www.safety.uwa.edu.au/incidents-injuries-emergency/procedures <http://www.safety.uwa.edu.au/incidents-injuries-emergency/procedures>), closing the room if it is empty and safe to do so
>>  
>> -Appendix C: Wheel Group Ethical Guidelines <a name="wheel_ethics"></a>
>> +Appendix C: LOLCATDOG <a name="lolcatdog"></a>
>> +---------------------
>> +
>> +The following is the Largely On-Line Coke Aptitude Test and Door Official Grading. Door group applicants should answer all questions and submit their answers to the committee (<committee at ucc.asn.au> <mailto:committee at ucc.asn.au>) and Door group (<door at ucc.asn.au> <mailto:door at ucc.asn.au>) mailing lists. Ask a member of Door, Wheel, or the committee if you need help.
>> +
>> +### Open Questions
>> +1. Why do you want to be on Door?
>> +2. What difference will putting you on Door make?
>> +
>> +### Policy Questions
>> +3. Where would you find the Door Group policy?
>> +4. Why do we have door members?
>> +5. Who should you contact with questions/concerns about the policy?
>> +6. How does committee officially contact Door members?
>> +
>> +### Practical Questions
>> +7. What is the vending machine code to unlock the door?
>> +8. If someone is violent, refuses to leave, or otherwise poses a danger to people or property, you should call UWA Security. What is their number? Give both the emergency and non-emergency numbers.
>> +9. Briefly describe how the door system works (describe how the above code actually unlocks the door).
>> +10. If you are unable to unlock the door from the snack machine, how else should you open the door? Give both methods.
>> +11. Who has clubroom keys on their person and who is able to get the clubroom key out from the Guild Student Centre?
>> +12. What needs to be done when closing the clubroom?
>> +13. What needs to be done when leaving Cameron Hall?
>> +14. If you are unable to correct an issue with something in the clubroom, who should you inform?
>> +
>> +### Dispense Questions
>> +15. What is your current dispense account balance?
>> +16. What is the current balance of the account zanchey?
>> +17. Where is the dispense log kept?
>> +18. What was the first drink dispensed this year?
>> +19. Name someone who is able to open the vending machines.
>> +20. How would you rename slot 5 of the coke machine to vanilla coke?
>> +21. How would you disable slot 33 of the snack machine?
>> +22. What is wrong with this command: `dispense acct Zanchey +500 "money in safe bag 54"`?
>> +
>> +Appendix D: Wheel Group Ethical Guidelines <a name="wheel_ethics"></a>
>>  ------------------------------------------
>> +
>>  As a UCC Wheel Member I will uphold the ethical ideals and obligations which this entails. I am committed to maintaining the confidentiality and integrity of computer systems which we manage, for the benefit of the Computer Club members. These guidelines below are not intended to cover all situations, but to outline the ethics the UCC expects from Wheel Members. Common sense must dictate how things are dealt with, when difficulties arise.
>>  
>>  ### Fair Treatment
> 
> 
> Best regards,
> 
> - [FVP]
> 
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